Bid and Proposal Executive (Contracts and Tenders)

Role Overview

The Bid and Proposal Executive will support the bid and proposal team by managing coordination and administrative duties to ensure that tender and proposal submissions are accurate, compliant, and delivered on schedule.

Key Responsibilities

• Collaborate with the Bid & Proposal Lead to organize and prepare submission documents for tenders and proposals.
• Collect necessary documentation such as forms, CVs, project references, timelines, and additional supporting materials.
• Evaluate tender conditions and deadlines to guarantee timely and precise completion of all submission elements.
• Maintain and regularly update tender tracking sheets, schedules, document inventories, and proposal logs.
• Request and consolidate information from various internal departments including technical, design, finance, and administration teams as directed.
• Assist in proofreading, formatting, and ensuring consistency across all documents prior to submission.
• Help prepare templates for proposals, standardize content, and basic marketing collateral.
• Manage administrative aspects such as printing, binding, packaging, digital uploads, and online submissions.
• Organize and keep tender files and proposal folders current while maintaining the proposal database.
• Support post-submission communications including follow-ups, clarification requests, and updates.
• Provide additional project administrative assistance to the team as needed.

Candidate Requirements

• Possess tertiary education related to the field.
• At least two years of experience in roles supporting bids, proposals, or tenders.
• Excellent writing skills with a keen eye for detail.
• Strong command of Microsoft Office tools, especially Word, Excel, and PowerPoint.
• Highly organized, dependable, and capable of managing several assignments and deadlines concurrently.
• A collaborative team player who is proactive and eager to adapt in a dynamic working setting.