नोकरीचे वर्णन

About The Company

The University of Michigan Injury Prevention Center is a nationally recognized research organization devoted to advancing injury prevention through innovative research, education, and community partnerships. Part of Michigan Medicine, one of the largest health care systems worldwide, the Center benefits from a strong tradition of medical excellence and advanced technology. Situated within the Department of Emergency Medicine, it is one of eleven CDC-funded Injury Control Research Centers across the country. Its mission is to reduce injury-related burdens by fostering collaboration among researchers, healthcare professionals, policymakers, community groups, and students. Michigan Medicine aims to improve health outcomes and contribute significantly through education, patient care, research, and leadership at multiple levels globally.

About The Role

The Injury Prevention Center seeks a detail-oriented, proactive, and motivated Administrative Specialist Associate to support its extensive portfolio of research, training, and outreach activities. This role includes providing critical administrative assistance for smooth Center operations. Responsibilities include coordinating meetings, organizing logistical details for workshops and conferences, supporting communications, and handling financial transactions. Additionally, the specialist maintains records, obtains CME accreditation for educational programs, and aids community outreach efforts. This role is ideal for candidates who excel in dynamic, collaborative environments and want to contribute to meaningful injury prevention initiatives.

Qualifications

Associate degree or equivalent professional experience with at least five years in administrative support
Strong written and verbal communication skills
Ability to manage sensitive and confidential information with discretion
Excellent organizational skills and ability to manage multiple priorities effectively
Proficient in Microsoft Office Suite including Excel, Word, SharePoint, and PowerPoint
Experience with EndNote, CANVA, and Emburse preferred
Proven ability to collaborate across diverse groups such as faculty, staff, students, and external partners
Good judgment, initiative, and the capacity to work independently and collaboratively in a fast-paced environment

Responsibilities

Organize and schedule meetings, workshops, trainings, conferences, and community outreach events
Maintain faculty curriculum vitae and related documents in the Elements system
Support daily administrative functions including travel arrangement, space management, procurement, and promotional materials
Assist with financial procedures like travel reimbursements, expense reports, and event expenses
Manage event logistics such as registration, venue coordination, and post-event assessments
Monitor and order office supplies, coordinate with vendors to ensure availability
Obtain Continuing Medical Education (CME) accreditation for webinars, symposiums, and educational programs
Perform other administrative support duties as needed to fulfill the Center’s mission and operational needs

Benefits

Comprehensive medical, dental, and vision insurance from day one of employment
Retirement plan with employer contribution at a 2:1 match ratio
Possibility of hybrid or remote work depending on departmental approval and review
Supportive workplace committed to professional growth and maintaining work-life balance
Access to university resources, trainings, and wellness programs

Equal Opportunity Employer

The University of Michigan is committed to equal employment opportunities and fostering an inclusive environment. Qualified applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or other protected characteristics. The Center encourages individuals from all backgrounds to apply and contribute to advancing health and safety through research and community involvement.

Administrative Specialist