Administrative Assistant

About the Role

TIMBERTEK, a Dubai-based company specializing in premium solid wood flooring services including installation, restoration, maintenance, sanding, and polishing for residential and hospitality sectors, is searching for a proactive and detail-focused Administrative Assistant. This position supports daily operations, project coordination, and communication among clients, suppliers, and internal teams.

Primary Responsibilities

• Manage daily administrative duties such as documentation, filing, and record keeping.
• Coordinate scheduling among sales, site teams, and clients for various flooring projects.
• Create quotations and invoices while maintaining payment records.
• Keep track of project documents, service history, and job files.
• Monitor and replenish stock of flooring materials, finishes, and tools liaising with suppliers.
• Assist site teams with planning, site access, and client communications.
• Handle client queries via phone, email, and WhatsApp, arrange site visits and quotations.
• Maintain databases for suppliers and clients, including contracts and documentation.
• Support office administration including attendance and procurement for office and site needs.
• Compile basic reports regarding project progress, service requests, and jobs in progress.

Candidate Requirements

• Proven experience in renovation or maintenance sectors is required.
• Bachelor’s degree, diploma in Business Administration or related field, or equivalent practical experience.
• At least 2 years in administrative or office coordination roles preferably within fit-out, interiors, flooring, maintenance, construction, or contracting industries.
• Exceptional organizational skills capable of managing multiple tasks and liaising effectively with stakeholders.
• Proficiency in Microsoft Office and willingness to adopt CRM systems, scheduling tools, and AI technologies.
• Strong process orientation and problem-solving capabilities.
• High attention to detail and accuracy.
• Excellent written English and communication abilities.

Compensation & Work Details

Salary for this position is AED 3000 per month. The current work setup is fully remote; however, the role may evolve to include remote, hybrid, or onsite working arrangements based on company needs and individual performance.

Why Work With TIMBERTEK?

Become part of a collaborative, dynamic team environment where your detail orientation, organization, and process improvement suggestions are appreciated and fostered.