Administrative Assistant

About the Role

This role is a contract position for 12 months, outsourced through Manpower Middle East, based in Abu Dhabi. The Administrative Assistant will provide crucial support on a part-time basis of three days per week, handling day-to-day secretarial and administrative operations to facilitate seamless business functions.

Key Responsibilities

• Coordinate with outsourced partners to manage document renewals, permits, licenses, and other necessary administrative compliance.
• Promptly monitor and respond to professional email communications.
• Make outgoing calls and liaise with various internal and external stakeholders to ensure effective information flow.
• Maintain comprehensive records and track progress of ongoing administrative activities.
• Arrange meetings, manage appointments, and deliver general secretarial assistance.
• Draft basic reports, write correspondence, and prepare necessary documentation.
• Assist the team with diverse administrative duties and special requests as needed.
• Ensure all administrative tasks are finalized efficiently and adhere to deadlines.

Requirements

• Prior work experience in roles such as Administrative Assistant, Secretary, Office Administrator, or similar support positions.
• Strong organizational capabilities coupled with the ability to multitask effectively.
• Excellent written and oral communication skills.
• Capability to operate independently with proactive follow-ups to stakeholders.
• Flexibility, dependability, and resilience in handling several priorities simultaneously.
• Proficiency in Microsoft Outlook, especially in email management and calendar scheduling.
• Competent use of Microsoft Office tools such as Word, Excel, and PowerPoint.
• Attention to detail and a consistently professional demeanor at work.