Accounts Payable Specialist II

Role overview

We are seeking an Accounts Payable Specialist II for a U.S.-based, remote-first organization. The role is centered on keeping payables accurate, compliant, and efficient in a highly regulated financial environment. You will handle the full accounts payable cycle, including invoices, employee reimbursements, subcontractor payments, and corporate card activity, while working closely with Finance, HR, vendors, and project teams.

This position is well suited to an accounting professional who is comfortable in structured, compliance-focused settings and who enjoys collaborating across functions. The work also supports close activities, audits, tax reporting, and strong documentation practices.

Key responsibilities

• Manage end-to-end processing of vendor bills, employee expense claims, subcontractor payouts, and corporate card transactions in a timely and accurate manner.
• Confirm that all payments and supporting documents align with company procedures, internal controls, FAR/CAS expectations, and applicable federal rules.
• Investigate and resolve mismatches or errors involving invoices, expenses, vendor balances, and payment records.
• Maintain vendor master data, including collecting and validating W-9 forms and keeping supplier information current.
• Execute payments through checks, ACH, and wire transfers, ensuring all required approvals are in place.
• Perform regular bank reconciliations and review credit card activity for accuracy.
• Review payroll-related invoices and coordinate with HR to support accurate financial records.
• Assist with month-end and year-end close tasks, including accrual entries and reconciliations.
• Support audit readiness, tax filing support, and 1099 compliance for vendors.
• Keep financial files complete and organized in line with internal control and audit standards.

Required background

• At least 3 to 5 years of experience in accounts payable, accounting, or finance, with exposure to federal government contracting environments.
• Solid knowledge of GAAP, federal travel rules, and project-based accounting concepts.
• Practical experience handling invoices, expense reports, and payment processing in a controlled business setting.
• Direct experience with reconciliations and support for month-end close.
• Strong Microsoft 365 skills, especially Excel functions, PivotTables, lookups, and data analysis.
• Experience with ERP or accounting platforms such as Unanet or Deltek Costpoint is preferred.
• Excellent organization skills and the ability to juggle several deadlines and priorities.
• Strong analytical thinking, attention to detail, and problem-solving ability.
• Clear written and verbal communication skills and the ability to work well with different teams.
• Ability to manage sensitive financial and employee information confidentially.

Compensation and benefits

The role offers a competitive annual salary of $70,000 to $85,000. It is fully remote within the United States and includes flexible work arrangements designed to support work-life balance. You will also have the chance to contribute within a mission-driven, employee-owned organization.

Additional advantages include exposure to federal contracting, compliance-heavy accounting work, audit and tax reporting support, and process improvement initiatives. The environment is collaborative and involves regular interaction with Finance, HR, and operations teams.

Application and hiring notes

This opportunity is posted on behalf of a partner company that oversees applications and the next stages of the hiring process. Applications are reviewed through an AI-assisted matching process to help identify candidates whose experience best fits the role. Final screening decisions, interviews, and assessments are handled by the hiring company.

Data privacy notice

By applying, you acknowledge that your personal data may be used to evaluate your candidacy and shared with the hiring employer for recruitment purposes. The process may involve AI tools to assist with application review, resume analysis, and response evaluation, but human judgment remains central to the final hiring decision. You may request access to, correction of, deletion of, or objection to your data where permitted by law.