Accounts, Billing & MIS Executive

About the Position

We are seeking a detail-oriented Accounts, Billing & MIS Executive to manage transport billing, client invoicing, financial reconciliations, vendor payments, and generate management reports for our fast-growing transport and logistics company based in Pune. This role requires accuracy in financial documentation and a thorough understanding of fleet accounting processes to support efficient transport operations.

Key Responsibilities

• Prepare detailed trip-wise billing and client invoices promptly.
• Verify supporting documents such as PODs, LRs, and vendor invoices to ensure accuracy.
• Reconcile expenses related to diesel, tolls, and other trip costs efficiently.
• Maintain comprehensive records of driver salaries, allowances, and incentives.
• Process vendor bills diligently and follow up on client payments to manage outstanding receivables.
• Generate vehicle-wise income and expense reports.
• Produce daily, weekly, and monthly MIS reports to support management decision-making.
• Record all relevant accounting entries accurately in Tally software.
• Ensure all billing documents and processes comply with GST regulations.
• Maintain organized financial records and documentation for easy retrieval and audit purposes.
• Provide insightful financial reports and business analysis to management regularly.

Required Skills and Experience

• Experience in transport sector accounts, logistics billing, or fleet accounting roles.
• Proficiency with Tally software for accounting entries and record keeping.
• Strong working knowledge of Excel spreadsheets and foundational GST principles.
• Excellent attention to numerical detail with high accuracy in invoice verification and documentation.
• Capability to independently prepare Management Information System (MIS) reports.
• Good communication skills to engage effectively with clients and perform payment follow-ups.

Core Values and Work Expectations

• Display high integrity, accountability, and ownership in all assignments.
• Maintain consistent daily reporting and effective communication through phone, email, and messaging apps.
• Show proficiency in digital documentation and spreadsheet management.
• Be punctual, disciplined, and solution-focused with a proactive approach to problem-solving.
• Uphold professional conduct while interacting with all stakeholders and maintain confidentiality of company data.
• Demonstrate strong organizational and time management skills, and work collaboratively within a team environment.

Why Join Us?

• Competitive salary package.
• Opportunities for career progression and growth.
• Supportive and professional workplace culture.
• Stable and expanding organization in the transport sector.
• Recognition based on performance outcomes.
• Collaborate with an experienced and dedicated transport team.

Location

Office No 503/504 Saikrupa Building, Pune-Solapur Road near HDFC Bank, Manjari, Pune 412307, Maharashtra, India.