US Payroll Executive

About the Role

Infojini Inc is looking to hire a US Payroll and Tax Executive based onsite in Thane, Maharashtra. This position involves managing comprehensive payroll activities for US employees and independent contractors, ensuring accuracy and timely execution while adhering to federal, state, and local tax regulations.

Key Responsibilities

• Administer weekly and bi-weekly payroll for all US-based staff.
• Verify all payroll information, such as timesheets, leave, bonuses, commissions, deductions, and per diems.
• Accurately compute wages, overtime, reimbursements, and final settlements.
• Onboard contractors by validating Form W-9 and their tax status.
• Process payments for contractors and vendors promptly, maintaining clear ledgers.
• Collaborate with Human Resources to update payroll records based on employee lifecycle changes.
• Calculate and reconcile federal, state, and local payroll taxes while ensuring compliance with IRS, Social Security, Medicare, FUTA, and SUTA standards.
• Review withholding forms (W-4) and contractor classifications to maintain regulatory compliance.
• Manage quarterly and yearly payroll tax reconciliations and reporting.
• Liaise with external payroll providers and tax authorities.
• Prepare and coordinate distribution of Forms W-2 and 1099 annually.
• Produce routine and custom payroll reports for finance, HR, and leadership.
• Oversee both internal and external payroll audits with necessary documentation.
• Maintain strict confidentiality of all financial data related to employees and contractors.
• Promptly investigate and rectify payroll or tax inconsistencies.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related discipline.
• Minimum of four years’ experience handling US payroll processing and tax administration.
• Extensive knowledge of multi-state tax regulations and related forms including W-2, W-4, W-9, and 1099-NEC/MISC.
• Proficient in leading payroll software such as ADP, Workday, and Paychex, along with advanced Microsoft Excel skills (VLOOKUP, Pivot Tables).
• Strong analytical skills paired with excellent attention to detail and clear communication aptitude for employee interactions.

Additional Information

This role requires working onsite in Thane during the evening shift from 6:00 PM to 3:30 AM IST. A cab service is provided for commute convenience.