Studio Assistant

About the Role

A leading creative live events and music production studio is seeking a proactive and highly organised Studio Assistant to join on a maternity cover basis for 12 to 14 months, starting in August 2026. This key role forms a vital part of the company, providing support to Directors with administration, financial management, and project coordination in a fast-paced creative setting.

Primary Responsibilities

• Manage Directors' email inboxes, handling all incoming communications, project updates, and general correspondence.
• Schedule internal and external meetings with both staff and clients.
• Coordinate and book national and international travel arrangements for the team.
• Organise and maintain file systems, ensuring proper storage of internal documents and client project files according to naming standards.
• Take detailed notes during Directors’ calls.
• Prepare and distribute Monday and Friday weekly briefing summaries for Directors, highlighting internal and external developments along with upcoming key tasks.
• Provide occasional personal assistance to Directors relating to international work and lifestyle commitments.

• Collaborate with Directors to create client quotes.
• Take ownership of invoice processing, ensuring timely dispatch of client invoices and accurate recording of staff travel expenses.
• Manage company-wide expense tracking and upload data into accounting software to support internal financial processes.

• Assist Directors with daily communications with clients including booking calls and monitoring deadlines.
• Maintain accurate and updated project records using project management software, centralising briefings, notes, contacts, references, and task assignments.
• Coordinate resources internally and externally, managing project timelines to ensure proper staffing and quality delivery.
• Lead task management across staff and freelancers, monitoring progress and escalating issues to Directors as necessary.

Experience and Skills Required

• Prior experience within creative, events, or production environments is highly desirable.
• Proficiency in Xero accounting software and Teamwork project management tool is advantageous.
• Exceptional organisational abilities coupled with excellent written communication skills and a calm, dependable demeanor.
• Capability to manage multiple priorities simultaneously, engage effectively with senior stakeholders, and proactively take initiative.
• Must be available for weekly evening work to align with USA time zones; flexible scheduling autonomy provided.

Additional Details

• Employment Type: Full-time contract for 12-14 months (maternity cover)
• Work Hours: Typically 9am-6pm or 10am-7pm UK time
• Location: Fully remote role; candidates should reside within commuting distance of London for occasional meetings and events
• Salary: Between £35,000 and £40,000 annually, dependent on experience

About the Company

Major Players is a prominent UK digital, marketing, and creative talent agency embracing diversity, equity, and inclusion as a certified B Corp™ over the past 30 years. The company fosters an inclusive workplace, welcoming applicants from all backgrounds and promoting sustainable industry impact.