Senior Administrative Specialist

Job overview

This role is for a seasoned administrative professional who can strengthen day-to-day operations across the Middle East region. The position focuses on improving workplace efficiency, maintaining a well-run office environment, and setting up dependable administrative processes.

Key responsibilities

• Plan office layouts, coordinate renovation work, and ensure safety and compliance standards are met.
• Streamline administrative processes across the Middle East to keep the workplace organized and running smoothly.
• Manage purchasing for office materials and renovation activities, including supplier assessment and budget control.
• Support overseas visa handling for employees, arrange travel, manage insurance-related administration, and provide other office support as needed.
• Deliver front-desk and reception support while contributing to a welcoming employee experience.
• Assist local business teams and take on cross-functional support tasks where required.
• Carry out other duties and special assignments delegated by management.

Requirements

• A bachelor’s degree or a higher qualification is required.
• Strong command of Chinese and English is required, with English used as the main working language; knowledge of Arabic is a strong advantage.
• Minimum 3 years of professional experience in the UAE, along with familiarity with local administrative procedures and business operations.
• Excellent communication and people skills, with a proactive, detail-focused, and outcome-oriented approach.
• Good problem-solving, clear logical thinking, and basic data analysis capability.
• Comfortable using Microsoft Office tools.

Additional information

This position is based in Dubai and is intended for an on-site full-time professional who can support regional operations and administrative coordination.