Remote Appointment Scheduler (Part-Time/Full-Time)

Job Overview

Burjline Builders is looking for a highly organised and proactive Remote Appointment Scheduler to join the team on either a part-time or full-time basis. As a prominent U.S.-based semiconductor manufacturer and a DMEA-accredited Category 1A Trusted Supplier, the company is engaged in sectors including aerospace & defence, automotive, biomedical, industrial, and quantum computing. This remote role plays a vital part in ensuring efficient scheduling and coordination of appointments and meetings to support internal teams.

Primary Responsibilities

• Oversee and manage complex calendars across multiple departments and senior personnel.
• Arrange, adjust, and confirm appointments, meetings, and conference calls involving internal and external participants.
• Maintain professional communication through email and phone to coordinate schedules and relay necessary details.
• Dispatch timely meeting invites, reminders, and follow-ups to relevant parties.
• Promptly identify and address any scheduling clashes efficiently.
• Keep accurate and current records in scheduling platforms.
• Prepare and circulate meeting agendas or pertinent materials ahead of time.
• Deliver general administrative assistance to support smooth operational flow.

Required Qualifications

• Demonstrated experience working as an Appointment Scheduler, Virtual Assistant, or similar administrative/support role.
• Strong organisational and time-management skills with the ability to prioritise assignments effectively.
• Excellent written and verbal communication abilities combined with professional conduct.
• Proficient in calendar management tools such as Microsoft Outlook and Google Calendar, along with comprehensive skills in MS Office applications.
• Great attention to detail and dedication to accuracy.
• Capable of independently managing diverse tasks within a remote environment.
• Adaptable problem-solving skills and flexibility in adjusting to shifting priorities.
• Experience coordinating across multiple time zones is advantageous.