Records Officer I

About the Role

Trench Town Polytechnic College is seeking applications for the position of Records Officer I within the Human Resource Management & Development department located in Kingston, Jamaica. The appointed individual will be responsible for supporting records management to facilitate smooth and effective operations of the HR unit by maintaining personnel records that are accurate, secure, and current.

Primary Responsibilities

• Organize, update, and maintain confidential human resource files and documents.
• Ensure all files are complete with proper indexing and all necessary documentation included.
• Monitor and log the movement of files to maintain precise records.
• File incoming correspondence and securely enclose documents.
• Support archival and inactive record management processes.
• Carry out photocopying and other related records management tasks as required.

Qualifications and Experience

• Minimum five (5) subjects at CSEC/GCE O'Level including English Language and Mathematics or an alternative numerical subject.
• Completed training in records management principles and practices.
• At least two (2) years of experience in a related role.
• Competence in Microsoft Office suite and other relevant information and communication technology applications.

Competencies and Attributes

• Strong organizational skills with effective planning capabilities.
• Excellent verbal and written communication as well as interpersonal skills.
• High ethical standards demonstrating integrity and professionalism.
• Ability to uphold confidentiality at all times.
• Good customer service aptitude.
• Capable of working both autonomously and within a team environment.

Additional Information

Applicants are required to submit a cover letter along with their résumé to the provided contact email. Trench Town Polytechnic College embraces equal employment opportunities. Only those shortlisted for the next stage of the selection process will be contacted.