Receptionist & HR Assistant

Overview

This role focuses on managing front desk functions and providing essential support to the Human Resources department. The aim is to ensure seamless daily office operations while maintaining professional communication with employees, visitors, and external contacts.

Primary Responsibilities

• Greet and assist visitors, employees, and clients with professionalism.
• Handle incoming phone calls, emails, and general inquiries effectively.
• Keep the reception area tidy and uphold a professional office atmosphere.
• Manage visitor appointments and access coordination.
• Receive and distribute incoming company correspondence and documents.
• Support HR administrative duties such as maintaining employee records, assisting in onboarding paperwork, and updating HR databases.
• Monitor attendance records and leave documentation.
• Facilitate HR communications and announcements internally.
• Prepare reports and various administrative documents as requested by management.
• Address employee inquiries related to HR and coordinate with governmental and other departments as necessary.
• Assist in general office administrative tasks, create letters and forms, maintain confidentiality, and perform duties assigned by management.

Required Qualifications and Skills

• Diploma or higher qualification in Business Administration, Human Resources, or related fields.
• Preferred 1 to 2 years of experience in reception, administration, or HR support roles.
• Excellent communication and interpersonal abilities.
• Professional demeanor with a strong customer service attitude.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational skills and ability to prioritize tasks.
• Capable of handling confidential information responsibly.
• Good command of English; Arabic proficiency is preferred.