Purchasing Coordinator

Key Responsibilities

• Perform all routine purchasing tasks with high-quality standards and accuracy.
• Maintain and keep purchasing records and pricing data up to date within the company system.
• Compile reports and analyze data, including conducting competitor market surveys.
• Execute and oversee regular purchasing duties to ensure smooth operations.
• Collaborate with various departments and suppliers to manage purchasing activities for assigned projects.
• Manage claims handling related to defectives, shortages, or missing parts with factories and vendors.
• Assist departments by preparing quotations needed for tender submissions.
• Liaise with suppliers to guarantee timely delivery of goods and materials.
• Prepare and process purchase orders and related documents in alignment with company policies and procedures.
• Coordinate delivery schedules among suppliers to ensure items arrive at site or store on time.
• Identify, select, and negotiate optimal purchasing packages focusing on quality, price, terms, delivery, and service.
• Handle negotiation tasks to secure favorable purchase terms with suppliers and subcontractors.
• Issue purchase orders strictly adhering to product specifications.
• Plan and control inventory levels to meet material or product requirements effectively.
• Source new suppliers, parts, or subcontractors as necessary to fulfill procurement needs.
• Oversee and coordinate deliveries from both local and overseas suppliers.
• Address additional procurement and purchasing responsibilities as delegated by Manager or Head of Department.