Project Coordination Specialist

About the Role

ELSEWEDY ELECTRIC POWER SYSTEMS PROJECTS is seeking a Project Coordination Specialist based in Jeddah, Makkah, Saudi Arabia. The specialist will play a pivotal role in facilitating communication and coordination across various project stakeholders including clients, consultants, contractors, and external departments to ensure successful project execution.

Key Responsibilities

• Manage the coordination of project activities among all involved parties ensuring smooth workflow.
• Create, update, and organize all project-related documents, logs, reports, and official correspondence.
• Track and follow up on Requests for Information (RFIs) with clients, consultants, and internal teams to guarantee prompt answers and resolution of technical inquiries.
• Arrange project meetings, document meeting minutes, and oversee follow-up on action items to ensure timely completion.
• Maintain precise records of all project resources.
• Handle the coordination and processing of site gate passes for personnel, equipment, and materials to facilitate site access and mobilization.
• Prepare, submit, and monitor equipment requests to ensure availability for seamless project progression.
• Oversee the Permit to Work (PTW) applications and approvals to comply with project guidelines and health, safety, and environmental (HSE) regulations.

Qualifications and Competencies

• Bachelor’s degree is required.
• Work experience ranging between 2 to 5 years, with a preference for candidates familiar with mechanical construction packages and execution workflows.
• Exemplary skills in cooperation and collaboration.
• Strong customer intelligence.
• Commitment to delivering excellent results consistently.
• High accountability and responsibility.
• Effective communication and influencing abilities.

Technical Skills

• Proficiency in MS Office suite - Excel, Word, PowerPoint, and Outlook.
• Experience with ERP systems.

Language Requirement

Intermediate proficiency in relevant languages is necessary.