People Operations Specialist

About Vanta

Founded in 2018 following significant data breaches, Vanta's mission centers on empowering companies to build and verify continuous security, fostering trust in online businesses. The team combines skilled professionals from diverse backgrounds, many without prior security experience, unified around enhancing security through automation and transparency.

Role Overview

As a People Operations Specialist at Vanta, you will be instrumental in supporting and optimizing the foundational operations that enable all employees to perform securely and efficiently. This role involves maintaining reliable HR data, automating workflows, and partnering cross-functionally to refine internal processes and enhance the overall employee experience. Collaboration will be key, working closely with the People Operations Manager and other People Ops Generalists.

Key Responsibilities

• Administer core HR systems such as HRIS, performance management tools, and onboarding platforms to ensure smooth operation.
• Maintain high standards of employee data accuracy, confidentiality, and integrity.
• Identify manual tasks within People operations and proactively develop scalable automated solutions and process improvements.
• Manage employee lifecycle events, including onboarding, promotions, transfers, and separations, ensuring timely and accurate data updates across systems and teams.
• Oversee US visa and immigration processes (e.g., H-1B transfers, PERM applications) by coordinating with internal and external legal counsel and stakeholders for compliance and timely completion.
• Maintain and update People policies, procedural documentation, and HR system configurations to ensure clarity and accessibility for the organization.
• Support compliance efforts and audits by ensuring data and system configurations meet regulatory standards, leading audit preparation and documentation when needed.
• Serve as a resource for employees via the ticketing system to address inquiries and resolve issues related to HR technology, data, and processes with clear communication.

Qualifications and Skills

• 2 to 3 years of experience in People Operations within a fast-paced, high-growth environment.
• Strong enthusiasm for HR systems and data operations, with hands-on experience using HRIS or similar platforms like HiBob, Workday, Ashby, or Culture Amp.
• Excellent attention to detail with a commitment to maintaining data integrity and confidentiality.
• Proficiency in creating scalable systems and automating repetitive tasks through tool integrations.
• Ability to manage ambiguous situations and shifting priorities by applying structure and proactive problem-solving.
• Sound judgment and discretion in handling sensitive employee information.
• Effective project management and operational rigor to support various People operations functions.
• Clear and effective verbal and written communication skills suitable for cross-team collaboration.
• Open mindset and/or experience in leveraging AI technologies to enhance work efficiency and outcomes.
• Comfortable using G-Suite, Slack, Zoom, and quickly learning new software.
• Must have unrestricted authorization to work in the United States without requiring employer sponsorship currently or in the future.

Employee Benefits and Culture

• Market-competitive salary and equity options.
• Comprehensive medical, dental, and vision coverage with full premiums covered for employee-only plans in most offerings.
• 16 weeks of paid parental leave available to all new parents.
• Health and wellness stipends to support employee well-being.
• Remote work stipends for home office setup, internet, and cell phone expenses.
• Commuter benefits for employees working at San Francisco and New York City offices.
• Family planning assistance and benefits.
• 401(k) plan with company matching and immediate vesting.
• Flexible paid time off policy, including 80 hours of sick leave.
• 11 paid company holidays annually.
• Virtual social events such as team-building activities and educational lunch and learns.
• Global offices across SF, NYC, London, Dublin, Tel Aviv, and Sydney.

Additional Information

To promote transparency, Vanta shares base salary ranges for all US roles, established by benchmarking similar companies and considering location, experience, and credentials. Vanta is an equal opportunity employer committed to diversity, inclusivity, and providing an equitable workplace free from discrimination of any kind. Candidates from varied backgrounds are encouraged to apply.