Office Manager

About Mercury

Mercury is the leading European provider of construction solutions, delivering complex engineering and construction projects for foremost global corporations. Our work enables technologies and transformative advancements that connect individuals, communities, and enterprises, empowering them to accomplish remarkable achievements. Our team embodies innovation, determination, and a sharp focus, supporting consistent, reliable delivery.

We provide cutting-edge construction services across various sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection.

At Mercury, supporting our people to realize their potential is paramount. We foster challenging growth opportunities within a collaborative and encouraging environment.

Key Responsibilities

• Manage employee requirements regarding travel and accommodation arrangements.
• Attend meetings as requested by senior management, taking detailed minutes and distributing them to the appropriate parties.
• Ensure that all staff have suitable work environments to perform their duties effectively.
• Coordinate, oversee, and order all necessary office supplies.
• Manage holiday schedules for senior on-site staff.
• Supervise the Administration, Payroll, and Time Management team reporting directly to this role to ensure smooth operations.
• Assist business unit leaders with sensitive and commercial tasks as required.
• Organize and maintain data within spreadsheets, generate reports, manage paperwork, and perform related administrative duties.
• Oversee office systems, procedures, and facilities to ensure efficient and seamless office management.
• Continuously seek best practices and more efficient methods to boost office and overall business productivity.
• Collaborate with IT to ensure timely ordering of all IT supplies and hardware needed for the project.
• Communicate with IT regarding equipment replacements and manage asset tracking via the Asset Panda portal.
• Administer all office-related service contracts.
• Provide high-level secretarial support to senior leadership, including client correspondence, proposal preparation, and presentation development.
• Perform other duties associated with the role as necessary.
• Coordinate with HR to maintain and update office policies as needed.

Essential Qualifications and Experience

• At least five years’ proven experience as an administrative assistant supporting senior management in a fast-paced office environment.
• Qualification in Business at Level 5 or above.
• Experience working within a busy construction environment.
• Proficient in Microsoft Office suite including Outlook, Excel, Word, PowerPoint, OneNote, and SharePoint.
• Strong working knowledge of SAP systems.
• Experience handling large volumes of employee time management records.
• Ability to professionally manage confidential information with discretion and trustworthiness.
• Excellent organizational and multitasking abilities with a commitment to timely project completion.
• Confidence in responding to all inquiries from the Senior Leadership team effectively and professionally.
• Capable of working independently as well as collaboratively within a busy team.
• Efficient time management, task prioritization, and ability to meet deadlines with minimal supervision.
• Demonstrated initiative, sound judgment, and active participation in change management.
• Ability to thrive in a dynamic and fast-moving work environment.

Equal Opportunity Statement

Mercury is proud to be an equal opportunities employer, embracing diversity and inclusion across all aspects of employment.