Office Assistant

About The Opportunity

Operating within the dynamic Import & Export industry across the UAE, our company ensures smooth global trade by handling logistics coordination, managing vendors, and delivering excellent administrative support. As a crucial part of cross-border commercial activities, we depend on meticulous, organized, and proactive office personnel to maintain seamless operations ranging from handling documents and managing correspondence to coordinating front-office activities and liaising with suppliers.

Role and Responsibilities

• Oversee daily front-desk operations, managing incoming calls, emails, and visitor interactions with professionalism and efficiency.
• Prepare and organize import/export documents, invoices, and customs paperwork following UAE regulatory standards.
• Assist in arranging meetings, keeping management calendars up-to-date, and planning travel schedules for executives and international partners.
• Support procurement processes and vendor communications by tracking purchase orders, deliveries, and maintaining supplier information.
• Perform filing, data entry, and internal reporting duties to maintain accuracy and ensure critical business records are digitized and backed up.
• Serve as a communication bridge between internal departments and external stakeholders to facilitate timely completion of operational tasks.

Skills and Qualifications

Essential:

• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
• Experience with document management systems.
• Basic knowledge of accounting or invoicing programs such as Tally or QuickBooks.
• Background in customer service or front-desk functions.
• Familiarity with UAE customs or trade documentation processes.
• Fluent English speaking and writing skills.

Preferred:

• Arabic language skills.
• Experience working in logistics or trading organizations.
• Knowledge of Dubai Customs or Emirates Post digital platforms.

Benefits and Work Culture

• Secure full-time onsite position with fixed working hours in a thriving UAE-based trading company.
• Chance to develop understanding of international supply chain management.
• Collaborative and supportive team environment with well-defined advancement opportunities for dedicated employees.