Office Administrator

About Exinity

At Exinity, we are committed to empowering a new generation of ambitious young people in rapidly growing economies by providing them with the tools and guidance to achieve financial independence. We enable our clients to confidently trade and invest on their own terms, making them their own wealth managers. Established in 1998, the Exinity Group has more than 25 years of experience and serves over 2 million customers worldwide through our prominent brands like FXTM and Nemo. Our reach spans the Middle East, Asia, and Africa, with headquarters in the UAE, Cyprus, and the UK, alongside smaller hubs globally. We foster a dynamic and inclusive environment promising a rewarding career with ample opportunities for skill development and early responsibility.

Role Description

The Office Administrator ensures smooth daily office operations by managing facilities, maintaining a safe and engaging workplace, and providing administrative support. This role entails handling vendor relationships, office communications, employee engagement events, health and safety compliance, and workplace services.

Key Responsibilities

• Act as the main liaison with the office landlord.
• Serve as the central point of contact for all local office administrative communications.
• Oversee courier and postal services, managing all incoming and outgoing shipments.
• Plan and execute staff events, team activities, and office celebrations, handling venue coordination, logistics, supplier management, and event delivery.
• Maintain office supplies and ensure stock levels are sufficient as required.
• Manage office-related purchase orders, invoices, and maintain accurate expense documentation.
• Assist with onboarding and offboarding processes, particularly regarding office administration and IT setups such as laptop arrangements.
• Keep organized and updated records including contracts, office documentation, and service agreements.
• Ensure that office facilities are maintained, operational, and meet high standards.
• Comply with all local occupational health and safety standards and regulations within the workplace.

Qualifications and Experience

• Bachelor's degree in Business Administration, Facilities Management, Hospitality Management, or a related discipline is preferred.
• 3 to 5 years of proven experience in office management, facilities management, workplace operations, or equivalent roles.
• Experience working with vendors, contractors, landlords, and managing service providers.
• Proven ability in organizing corporate events and facilitating employee engagement initiatives.
• Familiarity with workplace management tools and systems is advantageous.

Personal Attributes

• Proactive and hands-on with a strong service orientation focused on enhancing employee experience.
• High degree of ownership, responsibility, and accountability.
• Excellent interpersonal skills with capability to build relationships across organizational levels.
• Adaptable and flexible working effectively in a dynamic and fast-changing environment.
• Professional, dependable, and highly organized individual.
• Ability to handle sensitive information confidentially and discreetly.