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About Vanatari

Vanatari specializes in producing premium, fully vegan supplements grounded in scientific research and committed to transparency and integrity. Their main brand, Vegavero, embodies the philosophy that true wellness begins with nature. Their latest brand, wowtamins, focuses on assisting parents in fostering nutritious habits for their children. The company consists of roughly 35 staff members based in their Berlin, Pankow office.

Role Overview

We are seeking a dependable and proactive Office & Administration Assistant to help maintain operational order and address everyday office needs. This part-time position (20 hours weekly) requires significant onsite presence due to the hands-on nature of the responsibilities, which are largely physical, operational, and involve interaction with personnel.

Working Arrangements

Part-time commitment of 20 hours weekly
Onsite work approximately 2.5 days each week in the office
Working days may be fixed or flexible upon agreement; remote work is not an option

Key Duties

Coordinate office cleaning, maintenance, and liaise with third-party service providers
Manage procurement, receipt, and organization of office supplies and consumables
Ensure the office environment remains orderly, functional, and sufficiently stocked
Facilitate employee onboarding and offboarding from an office perspective including equipment and access setup
Assist in invoicing procedures, including preparation, documentation, and follow-ups
Maintain orderly administrative and financial records, collaborating with internal finance teams and external partners as necessary
Oversee shared email inboxes, categorizing and redirecting correspondence in a timely manner
Organize and administer recurrent administrative checklists and office duty schedules
Proactively identify and escalate operational inefficiencies or persistent issues
Provide support in planning company events and activities

Candidate Profile

Proven background in office administration, operations, or a comparable support role
High reliability, organizational skills, and keen attention to detail
Ability to work autonomously while adhering to established protocols
Regular onsite availability (circa 2.5 days per week)
Fluent German with competent English language skills
Preferred: Familiarity with startup settings, invoicing/accounting basics, and common office software

Benefits

Stable part-time job with manageable and predictable hours
Clearly defined roles and responsibilities
Competitive remuneration for part-time work
Meaningful influence on company operational efficiency
Work environment valuing trust, openness, and teamwork, featuring routine team building and knowledge sharing sessions
Support for personal supplement usage
Access to Urban Sports Club membership
Deutschlandticket for transportation
Company-sponsored pension plan

Office & Administration Assistant (Part-Time, 20 hours/week, Onsite)

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