HR Admin Executive

Role Overview

The HR Admin Executive position at Shanghai Interiors located in Pune involves comprehensive human resource management alongside office administration tasks to ensure smooth organizational operations.

Primary Responsibilities

• Oversee end-to-end recruitment, including candidate sourcing, screening, interviewing, and selection processes.
• Draft offer letters, contracts, and manage effective onboarding for new employees.
• Serve as main contact for employee queries, grievances, and HR-related issues.
• Manage employee lifecycle events such as probation assessments, tenure completions, role changes, and exit procedures including clearances and exit interviews.
• Coordinate performance evaluations, goal tracking, and assist in identifying training needs through collaboration with department heads.
• Maintain accurate daily attendance records, leave tracking, and overtime documentation.
• Develop and update company HR policies, employee handbooks, and maintain compliance with labor laws and health & safety regulations.
• Supervise daily office operations including maintenance, security, and cleanliness.
• Manage office infrastructure, utilities, and IT hardware support requirements.
• Handle procurement of office supplies, furniture, stationery, and technology equipment with contract negotiations and vendor relationship management.
• Coordinate local and domestic travel arrangements, accommodation, and itineraries for staff and executives.
• Organize company events, team-building activities, and internal meetings.
• Maintain accurate registers for company assets, agreements, trade licenses, and administrative documentation.

Key Performance Indicators

• Efficiency in filling key open positions and quality of hires made.
• Timely completion of attendance tracking every month.
• High employee retention and swift resolution of grievances.
• Consistent operational uptime of office facilities and cost-effective procurement management.