Funds Company Secretary (Assistant Vice President / Vice President)

Role Overview

Walkers Professional Services (WPS) is a rapidly growing leader offering corporate, fiduciary, and regulatory services to top private equity firms, hedge funds, CLO managers, trusts, and global financial institutions. Employing over 400 experts in eight global offices, WPS blends private equity strength and trusted reputation to provide advanced, tech-driven solutions that empower clients to thrive and meet regulatory obligations confidently.

Our ongoing investment in innovative technologies and global expansion provides motivated professionals with unparalleled career growth opportunities and a chance to influence the industry's future.

Reasons to Join WPS

• Growth-oriented platform supported by strategic long-term investments from Vitruvian Partners and Walkers law firm, driving innovation and opening new opportunities.
• Work with prestigious, blue-chip clients on impactful, cross-border projects within international finance hubs.
• Leverage global reach combined with local expertise at major investment centers worldwide.
• Enjoy an empowered, mature culture valuing transparency, teamwork, and commercial insight.
• Utilize technology-driven, client-focused approaches to create efficient and intelligent service delivery models.

Key Responsibilities

• Serve as the main contact for company secretarial services for a portfolio of regulated funds and Irish companies.
• Coordinate board meeting schedules including sending calendar invites and managing key dates with Directors.
• Prepare comprehensive board meeting agendas adhering to all regulatory demands.
• Compile board materials into both physical and digital board packs for timely distribution.
• Organize logistics for board meetings and participate to record detailed minutes.
• Draft and distribute board minutes and follow-up action lists within agreed timelines.
• Support general meetings when needed, including drafting notices, managing proxy forms, and confirming quorum for meetings.
• Prepare and file annual returns with the Companies Registration Office and relevant Central Bank filings as applicable.
• Maintain statutory books and corporate records accurately.
• Delegate and manage junior team members’ daily workloads effectively.
• Contribute to the training and development of junior staff.
• Ensure compliance with internal policies and established procedures.
• Maintain strong relationships with all involved stakeholders efficiently.
• Participate actively in internal projects and improvement initiatives.

Experience, Skills and Qualifications

• At least 7 years’ experience as a company secretary within the regulated funds sector.
• In-depth understanding of the Companies Act and corporate governance standards for regulated entities.
• Proven ability to perform in fast-paced professional settings, emphasizing meticulous attention to detail and multitasking.
• Demonstrated experience managing key stakeholder relationships autonomously.
• Proficiency with Microsoft Office applications and document management in PDF format.
• Strong communication and organizational skills paired with an enthusiastic, resourceful, and adaptable approach to client-facing roles.

Equal Opportunity and Culture

We are committed to fostering diversity, equity, and inclusion and provide equal employment opportunities regardless of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity, or any other legally protected characteristic.

We strive to maintain a workplace environment that supports everyone on the basis of personal ability and merit.