Festival Coordinator

About Sudafest and Role Overview

Sudafest seeks an enthusiastic Festival Coordinator to aid in the preparation and execution of its forthcoming festival in Bristol. This part-time position offers flexible remote work with a critical on-site presence needed for the event day. It is tailored for individuals passionate about arts, culture, community involvement, and with comprehensive knowledge of Sudanese heritage.

Position Details

• Location: Remote, with mandatory attendance in Bristol on June 21, 2025
• Compensation: 50 inclusive
• Time Commitment: Approximately 50 hours encompassing:
• 8 to 10 one-hour planning meetings scheduled between April and June
• Weekly engagement of around 3 hours during the 10 weeks preceding the festival
• Complete 10-hour day commitment on the event day

Responsibilities

• Coordinate artists and suppliers, including managing contracts and commissions and maintaining communications
• Participate actively in festival planning, contributing ideas and tracking critical tasks
• Engage with volunteers, community groups, and partners to ensure smooth operations
• Manage logistics such as security, risk assessments, scheduling, and coordination during the event
• Assist with marketing initiatives and outreach to maximize festival attendance
• Conduct post-festival activities including gathering feedback and archiving important materials

Candidate Requirements

• Fluency in Arabic and English, both orally and in writing
• Deep understanding of Sudanese culture, arts, and customs
• Proven experience in event coordination, community engagement, or arts administration
• Strong communication, organizational, and problem-solving capabilities
• Flexible work style with commitment to weekly meetings and on-site presence on festival day
• Experience overseeing volunteers, artists, and supplier relationships
• Basic knowledge of health and safety, risk assessments, and event logistics
• Marketing or audience outreach experience is advantageous