Facilities Administrator

About the Role

Join our team as a Facilities Administrator supporting the operations of a commercial property portfolio located in Wellington, New Zealand. This position is crucial for delivering strong administrative and operational support within the Facilities Management team, fostering positive relationships with internal stakeholders, service providers, and building occupants.

Key Responsibilities

• Deliver outstanding customer service and build lasting relationships with building users and stakeholders.
• Coordinate with service providers to manage daily site activities including vendor engagement, handling work orders, and troubleshooting issues.
• Support administrative tasks such as documentation management and system updates for the Facilities Management team.
• Ensure compliance with basic health, safety, and environmental standards and assist with site inspections.
• Contribute to various operational projects and support usage of internal digital systems and tools.

Candidate Profile

• Excellent verbal and written communication paired with a customer-oriented mindset.
• Previous experience in customer service or administrative roles, demonstrating professional conflict resolution skills.
• Exceptional attention to detail, strong organizational abilities, and reliable deadline management.
• Self-driven with the capability to work independently, exercise good judgment, and engage in critical thinking.
• Proficient in Microsoft Office 365 applications, especially advanced Excel skills.

Benefits

• Discounted Southern Cross health insurance coverage.
• Access to Employee Assistance Program, wellbeing initiatives, Fitness Passport, and two paid volunteer days annually.
• Supportive and motivated team environment fostering personal success.
• Opportunities for development and networking including participation in groups such as BE@CBRE, Women’s Network, NextGen, Parents at Work Program, First Nations Employee Group, and pathways for graduates and early career professionals.

Additional Information

Company Overview: CBRE stands as a global authority in commercial real estate services and investment, driven by dynamic professionals dedicated to impactful problem-solving and visionary thinking. The organization treasures respect, integrity, service, excellence, and diversity of perspectives, and offers a culture supportive of personal growth and career development.

Applicant AI Use Disclosure: CBRE emphasizes human-based evaluation in recruitment and requests candidates to disclose any use of AI tools during their application and interview process.

Pre-employment Screening: The selected candidate will undergo background verification conducted by an external third-party provider.