Executive Personal Assistant to CEO - Property Investment Firm

Overview

We are looking for an exceptionally organized and proactive Executive Personal Assistant to offer dedicated one-on-one administrative and strategic support to the CEO of a boutique property investment company located in London's West End. This key position involves managing the CEO's daily agenda and providing effective administrative assistance to ensure smooth operations.

Key Responsibilities

• Deliver comprehensive one-to-one executive assistance to the CEO.
• Efficiently manage a dynamic diary, scheduling appointments and coordinating all logistical arrangements.
• Organize complex travel plans within the UK and internationally, including flights, accommodations, transportation, and visa arrangements.
• Prepare business presentations, reports, research materials, and briefing documents to support meetings.
• Oversee and prioritize the CEO’s email correspondence.
• Handle expense processing and reconciliation, ensuring accuracy and timely submissions.
• Coordinate internal company events and team social activities.
• Occasionally provide administrative assistance to the Finance Director.
• Support HR administration and aid in implementing company policies and procedures.

Required Skills and Experience

• Proven background as an Executive or Personal Assistant supporting a CEO or senior executive within a corporate setting.
• Excellent organizational and time management capabilities to juggle multiple priorities effectively.
• Strong verbal and written communication skills.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and CRM platforms such as Salesforce.
• Proactive mindset with adaptability and keen attention to detail.

Benefits

• Private Medical Insurance.
• Life Assurance.
• Income Protection.
• Pension Contributions.
• Generous holiday entitlement.

Additional Information

This is a full-time, office-based role, working Monday through Friday from 9:00 AM to 5:30 PM. Our client is committed to equal opportunity employment, embracing diversity, equity, and inclusion within their hiring processes.