Executive Assistant

Job overview

In this position, you will support one or more Executive Vice Presidents as a dependable partner handling senior-level administrative, operational, and strategic work. The role calls for strong judgment, confidentiality, and the ability to keep multiple priorities moving in a demanding executive setting.

You will function as a close extension of the EVP(s), staying ahead of needs, organizing schedules and communications, and helping drive key initiatives. This is a highly autonomous role that involves regular interaction with senior leadership, outside stakeholders, and community partners while maintaining a polished and professional approach.

Key responsibilities

You will be expected to manage a broad range of executive-office duties, including sensitive and high-priority support tasks.

• Deliver confidential, high-level administrative support to Executive Vice President(s) while using sound judgment and independent decision-making.
• Work proactively as a trusted partner by identifying needs early, organizing priorities, and helping improve executive effectiveness.
• Handle complex calendars, meeting coordination, and scheduling across competing commitments and business needs.
• Filter and manage executive communications, direct information appropriately, and resolve routine issues when possible.
• Prepare and refine correspondence, reports, presentations, and briefing documents with accuracy, professionalism, and discretion.
• Organize executive meetings, briefings, and events, including agendas, materials, logistics, and follow-up actions.
• Arrange domestic and international travel, including itineraries, approvals, and expense reporting, while following policy requirements.
• Use workplace systems and collaboration tools such as Microsoft 365, Teams, SharePoint, SAP Concur, and Oracle platforms to improve efficiency.
• Maintain well-organized digital and physical records in line with retention and confidentiality standards.
• Assist with budget tracking, expense reconciliation, procurement requests, and Travel Card activity with proper documentation.
• Develop effective working relationships with internal leaders, external contacts, and community partners while representing the executive office professionally.
• Provide coordination or functional support to other administrative staff when needed and complete additional duties aligned with executive and organizational priorities.

Requirements

• High school diploma or equivalent is required; an associate degree or bachelor’s degree is preferred.
• At least 4 years of experience supporting executives or senior leaders in a complex organization.
• Proven ability to work with discretion, professionalism, and independent judgment.
• Strong command of modern office technology and collaboration software.
• A valid Class C driver’s license may be required depending on assignment.

Skills and knowledge

The ideal candidate should bring strong executive-office etiquette, excellent communication abilities, advanced Microsoft 365 capability, and experience with enterprise business systems. The role also requires strong organization, time management, attention to detail, adaptability, emotional intelligence, and the ability to work effectively with a wide range of stakeholders.

About the organization

Dallas Fort Worth International Airport is recognized as one of the leading airports in the world, known for innovation, excellence, and a committed workforce. The organization says its success is driven by more than 2,100 employees who support its mission of delivering an exceptional airport experience and connecting the community to the world.

Additional information

This position is a full-time, onsite role based in the Dallas-Fort Worth Metroplex. No salary, stipend, number of openings, start date, or application deadline was specified in the source.

Employment type: full-time. Location: Dallas-Fort Worth Metroplex.

Because the role includes executive-level support, confidentiality, and broad coordination responsibilities, professionalism and discretion are essential at all times.

Who can apply

Candidates who meet the education and experience requirements, and who can provide senior-level administrative support in a complex environment, may apply. Applicants should also be prepared to work onsite and, if required, hold a valid Class C driver’s license.