Executive Assistant to Director

Role overview

Aerpace is hiring a senior executive assistant to support the Managing Director/Director from its Pune office. This position is a high-responsibility coordination role centered on executive assistance, corporate paperwork, stakeholder communication, meeting preparation, and making sure important business actions move forward on time.

What you will do

• Keep the Director’s schedule, priorities, meetings, and follow-ups organized.
• Join important meetings, capture minutes, and turn discussions into clear actions, owners, and deadlines.
• Maintain a single tracker for decisions made, commitments taken, and open items that still need closure.
• Follow up with directors, senior leaders, and department heads to drive timely completion of tasks.
• Coordinate closely with Company Secretaries, legal professionals, Chartered Accountants, and corporate consultants.
• Monitor board, shareholder, legal, statutory, and company secretarial matters with the relevant experts.
• Support review and coordination of agreements, MOUs, NDAs, resolutions, notices, and other corporate documents.
• Assist with documentation for investors, banks, valuations, and due diligence processes.
• Draft polished emails, letters, management summaries, reports, and presentation materials.
• Keep organized records of projects, partner companies, key stakeholders, and discussion history.
• Arrange domestic and international meetings and travel plans.
• Ensure the Director has the right background information and documents before meetings.
• Handle sensitive business, corporate, and personal information with strict confidentiality.
• Spot pending work early and escalate delays proactively, without waiting for repeated reminders.

Requirements

• An MBA is mandatory.
• 7 to 12 years of experience supporting senior leaders such as an MD, Director, CEO, Chairman, or Founder.
• Strong understanding of corporate governance, company secretarial work, legal paperwork, and statutory compliance.
• Very good communication, drafting, coordination, and stakeholder management abilities.
• Comfortable using MS Office tools, including Word, Excel, and PowerPoint, along with AI tools such as ChatGPT.
• Able to manage multiple priorities with professionalism, discretion, and a strong execution mindset.

Additional information

Location: Pune, India

Reporting to: Managing Director / Director

Experience: 7–12 years

Qualification: MBA is required

Eligibility

This role is intended for candidates who are qualified as Company Secretary in any specialization and who meet the experience and education requirements listed above.