Executive Assistant to Chief Executive Officer

About Buena Vista Kennels

Buena Vista Kennels is a consumer services company based in Hollister, California, specializing in comprehensive pet care. The organization prioritizes dependable, top-quality services that foster trust and satisfaction among clients. Team members work collaboratively to ensure safe, attentive, and professional care for pets, supporting the company’s commitment to pet wellbeing and client service. As the company expands, it is enhancing its operational and executive support infrastructure to maintain consistent service delivery and sustainable growth.

Role Overview

The Executive Assistant to the Chief Executive Officer is a full-time position operating remotely to provide comprehensive administrative and operational support to the CEO. Key responsibilities include managing the CEO's calendar, organizing meetings both virtual and in-person, coordinating travel plans, preparing, and monitoring expense reports, and handling confidential communications. This position plays a vital role in optimizing communication flows, prioritizing incoming requests, and assisting with follow-ups on strategic initiatives and deadlines.

Key Duties

• Oversee complex diary management including scheduling and logistical arrangements for meetings.
• Prepare, review, and control expense reports with meticulous attention to detail.
• Maintain accurate documentation, perform data entry, and assist in administrative tasks.
• Manage confidential correspondence and handle sensitive information with discretion.
• Support preparation of meeting materials and coordination with internal and external stakeholders.
• Assist on special projects that aid the company’s strategic and operational objectives.

Qualifications

• Proven experience supporting senior leadership in executive assistant roles.
• Advanced skills in calendar coordination, scheduling, and meeting facilitation.
• Strong competency in preparing and managing financial expense reports.
• Excellent verbal and written communication skills with professionalism in email and document standards.
• Ability to independently manage time and organizational priorities in a remote work environment.
• Proficiency with tools such as Microsoft Office, Google Workspace, and virtual conferencing platforms.
• Familiarity with the pet care or service industry is advantageous, though not mandatory.
• Educational background in Business Administration, Communications, or related fields preferred, or equivalent practical experience.