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About Texas Flight Airline Academy

Texas Flight Airline Academy is a newly established, rapidly expanding professional pilot training academy based in Spring, Texas. The organization is focused on preparing the next generation of professional aviators through disciplined, airline-style training, outstanding service, and a strong emphasis on safety and professionalism.

As the academy continues to scale, it is seeking a reliable, well-organized, and driven Executive Assistant who is eager to grow with the business.

About the Role

This position goes beyond standard administrative support. The Executive Assistant will act as a trusted partner to the President & CEO, helping manage daily priorities, safeguarding the CEO’s time, and ensuring smooth day-to-day operations across the organization.

The ideal candidate is someone who enjoys bringing order to busy schedules, identifying needs before they arise, solving problems proactively, and supporting others effectively. Prior Executive Assistant experience is not mandatory, as training can be provided for the right candidate. This role is a strong fit for someone ready to advance their career and develop with a fast-growing aviation company.

Responsibilities

Organize the CEO’s calendar, appointments, meetings, and day-to-day schedule.
Filter and prioritize incoming requests so the CEO’s time is used effectively.
Review and support email and other communications.
Handle incoming phone calls, including screening and routing as needed.
Arrange meetings, travel plans, and appointments.
Create polished correspondence, reports, and presentations.
Keep track of projects and ensure follow-up on outstanding action items.
Maintain well-structured digital and paper filing systems.
Take care of occasional business errands.
Support special initiatives and company events.
Represent the company professionally as a first contact for students, vendors, and business partners.
Manage sensitive and confidential information with care and discretion.
Travel with the CEO to events and board meetings when required.

Candidate Profile

The company is looking for someone who is highly organized, dependable, discreet, and comfortable handling multiple priorities. The right person will be professional, approachable, proactive in solving problems, and an effective communicator in both written and spoken form. Comfort with technology and a willingness to quickly learn new tools are important, along with a genuine interest in building a long-term career within a growing organization.

Preferred Qualifications

Between 2 and 5 years of experience in an administrative, office, coordinator, customer service, hospitality, or comparable professional role.
Background in managing schedules, meetings, or projects.
Working knowledge of Microsoft Office and/or Google Workspace.
Experience in a professional office setting.
Interest in aviation is beneficial, though not essential.

Why Join Texas Flight Airline Academy?

Direct exposure to the President & CEO of a growing aviation company.
Meaningful opportunities to develop professionally and take on greater responsibility.
Full-time salaried employment.
Health insurance and additional employee benefits.
A collaborative, professional, and mission-focused workplace.
The chance to help build one of the nation’s leading airline training academies.

Executive Assistant to Chief Executive Officer