Executive Assistant / Office Manager

About Alvarez & Marsal

Alvarez & Marsal is a global consulting firm distinguished by its entrepreneurial spirit and a focus on action and results. The firm's culture fosters independent thinkers and proactive professionals who strive to create positive impacts for clients and the industry. A&M values integrity, quality, objectivity, fun, personal reward, and diversity in an inclusive environment, which contributes to its employees’ job satisfaction.

Team Overview

The Tax practice at A&M operates free from audit conflicts, which allows the team to serve as genuine trusted advisers. It offers collaborative work environments, merit-based rewards, and meaningful professional growth opportunities.

Role Summary

We are looking for a detail-oriented and organized Executive Assistant to provide operational support to the Managing Directors within the Tax team. The position is integral to maintaining efficient daily operations, optimizing scheduling and workflows, and allowing senior leaders to prioritize strategic objectives. The successful candidate will exhibit calmness under pressure, a focus on solutions, and confidence in engaging senior stakeholders.

Primary Responsibilities

• Manage end-to-end diary operations, ensuring efficient time usage and prioritization of activities.
• Coordinate meetings and logistics, including scheduling, agenda preparation, and managing room and virtual conference bookings to guarantee operational readiness.
• Arrange complex travel plans, including flights, accommodation, visas, trains, and transportation, ensuring cost-efficiency and smooth itineraries.
• Handle financial administration duties such as processing expenses, submitting invoices, and liaising with finance and billing departments.
• Maintain CRM data accuracy by updating Salesforce activities, supporting pipeline visibility, and ensuring data integrity.
• Prepare, format, and quality-check documents using Microsoft Word, Excel, and PowerPoint.
• Organize events and venues by booking locations, managing logistics, and supporting both internal and client-facing events.
• Oversee onboarding operations for new employees, ensuring all necessary preparations and readiness.
• Manage team operations including holiday record keeping, providing holiday coverage for executive assistants, and ensuring continuous support.
• Support meeting governance by attending sessions, recording minutes, tracking action items, and following up to ensure completion.
• Assist with internal communications such as newsletters and team updates.
• Perform general operational and administrative tasks to maintain smooth daily workflows.

Qualifications and Experience

• Demonstrated experience as an Executive Assistant, preferably within professional services or dynamic operational settings.
• Exceptional organizational and time management skills with acute attention to detail.
• Capability to handle multiple competing priorities while maintaining operational discipline.
• Strong communication skills with effective stakeholder management.
• Proactive mindset with adaptability and a solutions-oriented approach.
• Upholding a high standard of discretion and professionalism.
• Proficient in Microsoft Office Suite.
• Experience working with CRM or ERP systems is beneficial.
• Fluency in both Arabic and English is required; knowledge of additional languages is advantageous.

Employee Experience

At A&M, we emphasize an employee journey that nurtures both professional and personal development. Through ongoing learning and practical experience, employees can enhance their skills, improve operational competence, and progress their careers. Team members appreciate the entrepreneurial culture, collaborative environment, and extensive growth opportunities that define their work life at A&M.