Executive Assistant

Role Overview

A dynamic, award-winning creative agency located in Santa Monica is looking for an experienced Executive Assistant to provide comprehensive high-level support to its executive leadership team. This position demands a professional capable of managing multiple priorities effectively while handling sensitive matters with utmost discretion and judgment.

Key Responsibilities

• Offer extensive administrative and operational assistance to the leadership team.
• Oversee complex executive calendars, coordinate both internal and external meetings, and proactively anticipate scheduling requirements.
• Create detailed meeting agendas, presentations, reports, and additional materials needed by executives.
• Arrange domestic and international travel, manage expense reports, and prepare thorough itineraries.
• Act as an intermediary among executives, clients, partners, and internal teams, maintaining strict confidentiality at all times.
• Monitor strategic initiatives, follow up on assigned action items, and ensure that executive priorities are met efficiently.
• Support organizational events such as agency leadership meetings, off-site gatherings, and special projects.
• Manage sensitive and confidential information with discretion and professionalism.

Qualifications and Experience

• Possession of a bachelor's degree is mandatory.
• Three to five years or more of experience in providing executive assistance to C-level officials such as CEOs, COOs, Presidents, Founders, or comparable roles.
• Previous work experience within creative agencies, advertising, marketing, entertainment, media, or similarly fast-paced professional service sectors is highly preferred.
• Proven ability to juggle multiple executive calendars and shifting priorities in a deadline-oriented environment.
• Strong organizational, project management, and problem-solving aptitude.
• Excellent communication skills, both written and verbal.
• Exhibit a high degree of professionalism, discretion, and an authoritative executive presence.
• Advanced skills using Microsoft Office suite, Google Workspace, and calendar management tools.

Compensation & Benefits

The role offers a competitive annual salary ranging between 80,000 and 85,000 USD along with additional benefits.