Events Coordinator

About the Role

Join RealNZ as an Events Coordinator and become the central link in our dynamic MICE (Meetings, Incentives, Conferences, and Events) team. You'll coordinate events in some of New Zealand's most iconic locations, helping deliver outstanding experiences that connect guests with nature. This full-time permanent position is based in Queenstown and is an excellent opportunity to grow your career in events and tourism.

Key Responsibilities

• Provide comprehensive administrative assistance to a busy, small events team.
• Manage multiple event bookings simultaneously with meticulous accuracy and attention to detail.
• Serve as the primary communication channel with clients, suppliers, and internal departments to ensure smooth coordination.
• Create and maintain event runsheets and all supporting documentation required for seamless event delivery.
• Work closely with operational teams to guarantee event requirements are fully understood and fulfilled.
• Balance competing priorities, deadlines, and rapidly changing demands effectively.
• Keep accurate records within booking, reservation, and customer relationship management systems.
• Support event administration, invoicing, terms and conditions management, and client documentation handling.

Candidate Profile

• Exceptional attention to detail and a dedication to accuracy in all tasks.
• Strong verbal and written communication abilities, including flawless spelling and grammar.
• Excellent organizational and time-management skills to prioritize tasks efficiently.
• Previous experience in administration and event coordination roles.
• Proficiency in Microsoft Office suite, especially Outlook, Word, Excel, and Teams.
• Familiarity or ability to quickly learn customer relationship management or reservation software (such as Fareharbor).
• A positive mindset with proactive initiative and eagerness to learn new skills.
• Ability to stay calm, organized, and focused during high-pressure, busy periods.
• Experience in the events, tourism, hospitality, or client coordination fields is advantageous but not mandatory.

Why Work With Us?

• Enjoy discounted or complimentary access to iconic RealNZ adventures, like trips to Milford Sound, Doubtful Sound, and Walter Peak’s Gourmet BBQ.
• Receive medical insurance coverage.
• Breakfast provided as part of your workday.
• Free season pass for Cardrona x Treble Cone ski resorts.
• Be part of a supportive, team-oriented work culture focused on collaboration and respect.
• Contribute to a company dedicated to connecting people with nature and advancing conservation efforts.

Diversity and Inclusion

RealNZ values equity, diversity, and inclusion, fostering a workplace where unique perspectives are celebrated and everyone is welcome. Our guiding principles, Pono and He waka eke noa, inspire us to work authentically and together as one team.