Events Associate

About Tina's Wish

Tina's Wish is a nonprofit organization devoted to funding innovative scientific research for the early detection and prevention of ovarian cancer, alongside providing essential gynecologic health education. Founded to honor the legacy of the Honorable Tina Brozman, the foundation has raised over $34 million since 2007 and currently distributes $2.4 million annually in private grants supporting groundbreaking research. Its educational platform, What to Know Down Below®, offers critical resources and support to enhance awareness about ovarian cancer and related health topics.

Role Overview

The Events Associate will be a vital contributor to a dynamic development team responsible for organizing a diverse range of fundraising and cultivation events across multiple cities including New York City, Boston, Richmond, Los Angeles, Chicago, and Houston. This multifaceted role combines meticulous event management, involving timelines, vendor coordination, budgets, logistics, and flawless execution, with a creative focus on designing memorable donor experiences that foster personal connections.

The position serves as a key liaison to volunteer event committees, providing them with the necessary tools and support to effectively fundraise, build new donor relationships, and grow the foundation’s outreach. Ideal candidates will possess a polished, responsive, and professional demeanor, initiative-taking abilities, strong communication skills, and the capacity to represent Tina's Wish with warmth and credibility.

Key Responsibilities

• Lead the planning and seamless execution of assigned fundraising and cultivation events end-to-end, supporting larger events as needed.
• Manage timelines, coordinate vendors and stakeholders, anticipate and proactively solve issues to guarantee smooth event operations.
• Provide hands-on on-site leadership during events, including managing registration, directing volunteers, and ensuring all logistics, such as seating and vendor services, operate flawlessly.
• Maintain accurate guest and donor data, update event-related content on the foundation’s website, track RSVPs and attendance, and reconcile post-event financials and data.
• Support donor stewardship activities aligned with events, track fundraising progress, oversee donor acknowledgments, and collaborate closely with volunteer committees.
• Coordinate event-related fundraising campaigns including donor outreach, invitations, follow-ups, and collaboratively engaging networks to meet fundraising targets.
• Represent and promote Tina's Wish’s mission, nurturing strong relationships with board members, donors, and prospective supporters.

Required Skills and Experience

• Bachelor’s Degree from an accredited institution.
• 3 to 5 years of hands-on experience in planning and executing nonprofit fundraising events; experience from other event sectors is not acceptable.
• Comprehensive event planning expertise across all phases: venue and vendor management, budgeting, invitation and registration logistics, run-of-show coordination, on-site event management, and post-event activities.
• Proven ability to engage directly with donors, boards, and volunteer committees with professionalism and sound judgment in both written and verbal communications.
• Strong project management capability to manage multiple simultaneous events, adhere to detailed schedules, and maintain composure under pressure.
• Proficiency in Microsoft Office Suite and donor management systems such as eTapestry; familiarity with design tools like Canva is advantageous.
• Deep passion for and alignment with the mission of Tina's Wish.

Work Schedule and Policies

• Hybrid work arrangement with an expectation of two days per week in the New York City office.
• Standard working hours are Monday through Friday, 9am to 5pm ET, with occasional early mornings, evenings, and weekend commitments for events and deadlines.
• Domestic travel for events approximately 2 to 4 times per year is required.
• Active involvement in event setup and on-site execution.

Benefits and Compensation

• Work within a passionate, mission-driven team focused on ovarian cancer research and awareness.
• Engage in meaningful, well-organized fundraising and community engagement events.
• Supportive culture encouraging professional growth, ownership, and innovation.
• Opportunity for advancement within the events management team.
• Comprehensive benefits including generous paid time off and holidays, 75% employer-paid medical, dental, and vision insurance premiums, disability and life insurance, pre-tax spending accounts, employer-matched IRA, hybrid work flexibility, and eligibility for an annual performance bonus.
• Salary range between $60,000 and $70,000, commensurate with experience.

Equal Opportunity Statement

Tina's Wish is committed to equal employment opportunities and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability status, national origin, veteran status, or any other legally protected status. Employment decisions are based solely on qualifications, merit, and organizational needs.