Estate Manager

Overview

An exclusive private estate located in Newport Beach is searching for a seasoned and capable Estate Manager to supervise all facets of residential management. The ideal candidate must be proactive, detail-focused, discreet, and responsive, capable of anticipating needs, managing shifting priorities, and performing exceptionally in a dynamic, high-standard environment.

Key Duties

• Supervise daily household functions to ensure smooth operations, organization, and adherence to high standards
• Manage household calendar and proactively identify daily needs and priorities
• Coordinate and oversee vendors, contractors, and service providers for both internal and external estate requirements
• Supervise maintenance, repairs, construction, and renovation efforts, including managing bids, contracts, timelines, and quality assurance
• Create, update, and enforce estate operating procedures and documentation
• Handle household budgets, inventory management, purchasing, personal shopping, and expense monitoring
• Communicate and collaborate with the Principal’s office concerning scheduling, travel arrangements, events, and special projects
• Welcome guests and assist with both formal and casual event hosting and service
• Manage vehicle scheduling, maintenance, records, and relevant documentation
• Maintain current household contacts, vendor directories, and operational records
• Organize and oversee event planning and coordination as necessary
• Perform errands for both the household and the Principal when requested
• Be available to address urgent matters after hours if required

Candidate Requirements

• Preferred educational background or degree in project management, estate management, facilities, culinary arts, or hospitality
• At least three years of experience in managing private estates and/or luxury hotels, including supervising staff, vendors, and service providers
• Knowledgeable in building operations, facilities management, and handling luxury assets such as fine art and antiques
• Exceptional organizational skills, punctuality, strong time management, keen attention to detail, ability to multitask, and thorough follow-through
• Experience with formal and informal dining and beverage service, plus event management expertise
• Must reside locally in Newport Beach and be available to respond promptly to urgent household or property issues

Compensation and Benefits

• Annual salary of $120,000
• Performance-based discretionary bonuses
• Comprehensive health and dental insurance coverage
• Paid holidays and time off
• 401(k) retirement plan with employer matching