Document Controller

Job Summary

The Document Controller will handle the intake, recording, sharing, filing, and long-term storage of project and company records. This position is focused on keeping all documentation accurate, up to date, and managed in accordance with internal procedures and project needs.

Key Responsibilities

• Accept, record, and monitor all incoming and outgoing project paperwork and correspondence.
• Enter documents into the document control platform or tracking logs.
• Review documents to confirm they are complete, correctly formatted, and approved before they are shared.
• Send documents to the appropriate departments, engineers, and site personnel based on instructions.
• Draft and release both internal and external transmittals.
• Keep electronic and hard-copy filing systems well organized for active records.
• Track revisions and make sure only the latest approved document versions are available for use.
• Withdraw outdated or replaced documents from circulation and archive them properly.
• Assist engineering, QA/QC, and project teams with locating and tracking documents.
• Maintain logs for correspondence such as emails, letters, and formal communications.
• Liaise with subcontractors and suppliers to obtain document submissions and updates.
• Monitor document status labels such as issued for approval, information, or construction.
• Help assemble document submissions for clients or consultants.
• Archive finished project files according to company retention and archiving procedures.
• Handle sensitive records carefully and maintain confidentiality.
• Support audits, inspections, and management reviews by supplying the required records and files.

Requirements

• A diploma or bachelor’s degree is preferred.
• At least 5 years of document control experience within the construction industry.
• Working understanding of document control processes and filing methods.
• Exposure to document management systems will be considered an advantage.
• Comfortable using MS Office applications and PDF tools.
• Strong organizational ability and careful attention to detail.
• Capable of managing several tasks at once and working to deadlines.

Additional Information

This is a full-time, onsite role based in Dubai, Dubai, United Arab Emirates.