Document Controller cum Project Administrator

Job Overview

This role combines responsibilities of document control and project administration, ensuring smooth handling and management of project documents alongside administrative support for project activities.

Document Control Duties

• Set up and uphold the project document control system effectively.
• Record, monitor, and distribute all project correspondence entering or leaving the project.
• Maintain comprehensive document registers accurately.
• Track document review processes and follow up on overdue feedback.
• Guarantee adherence to ISO 9001 standards for document control procedures.
• Coordinate submission of documents to clients, consultants, and subcontractors as required.

Project Administrative Responsibilities

• Offer administrative assistance to project teams.
• Assist in the preparation and compilation of project reports.
• Organize travel and accommodation logistics for overseas assignments.
• Carry out additional administration-related tasks as assigned.

Candidate Requirements

• Possess a Diploma or Degree in Business Administration, Engineering, Project Management, or a similar discipline.
• Have 3 to 5 years of relevant experience in document control or project administration in sectors like EPC, construction, oil & gas, water treatment, infrastructure, or industrial projects.
• Experience supporting international projects is considered a plus.
• Understand ISO 9001 documentation standards.
• Skilled in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Familiar with workflows related to project documentation.
• Ability to support overseas projects and coordinate effectively with global stakeholders across various time zones.