Assistant Project Manager, Construction Administration

Overview

The Assistant Project Manager is part of the Construction Administration Team within Capital Planning, reporting to the Project Manager III. This role focuses on overseeing Massachusetts public school projects from design through construction and closing phases, supporting schedule, scope, and budget monitoring while assisting with daily project management activities. The position contributes to MSBA's mission of building high-quality schools for Massachusetts students by collaborating closely with team members and stakeholders.

Primary Duties

• Monitor and review project timelines, budgets, scope, and construction progress under the supervision of senior team members and Project Manager III.
• Conduct site visits for school building projects, either physically or remotely, and communicate findings to the team.
• Participate in weekly progress meetings to report on the status and observations related to projects.
• Assist in preparing and reviewing change orders and other project documentation to ensure quality and compliance with guidelines.
• Lead specific initiatives as assigned that promote best practices in school construction, focusing on cost-efficiency, durability, sustainability, and clean energy innovations.
• Attend project meetings concerning funding, budgets, agreements, and change orders, documenting minutes and monitoring action items.
• Support administration tasks such as analyzing reimbursement applications, budget revisions, design reviews, monthly reports, and closeout documentation.

Qualifications

• Bachelor's degree in project management, construction, architecture, engineering, or related disciplines.
• Between one to three years of relevant experience in construction, project management, or building design; recent graduates are also encouraged to apply.
• Fundamental knowledge or demonstrated interest in construction project administration, compliance standards, schedule tracking, and claims processing.
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook.
• Strong organizational skills to manage multiple complex tasks efficiently.
• Excellent verbal and written communication abilities.
• Capability to work independently and collaborate effectively within a team setting.
• Availability for occasional travel to project sites across Massachusetts.
• Willingness and ability to work a hybrid schedule requiring at least two days in-office weekly.

Additional Information

This job description offers a general outline of responsibilities and is subject to change. The employee may be assigned additional or different tasks at management’s discretion over time.