ജോലി വിവരണം

About the Organization

Plan International operates across 80 developing countries in Africa, Asia, and the Americas, aiming to reach as many excluded or marginalized children as possible through high-quality programs that have lasting impacts, improving their livelihoods in partnership with others and running efficiently.

The organization is committed to promoting children's rights, protecting children and youth, and gender equality, ensuring all interventions and staff conduct align with these policies. It embraces equal opportunity and non-discrimination regardless of race, color, gender, age, origin, language, disability, sexual orientation, religion, politics, marital status, or pregnancy.

Role Purpose

The role of Payment Assistant involves maintaining updated financial system information by performing calculations, reviewing financial and accounting records, and managing payment and tax processes to ensure effectiveness, timeliness, and transparency.

Key Responsibilities

Maintain custody and management of both active and archived accounting documentation related to payments.
Manage office supplies and materials for the Finance department staff.
Safeguard confidential information including Plan International's banking details.
Process financial information relevant to payments.
Prepare and analyze bank-related financial data.
Execute payroll payments ensuring compliance with Financial Norms and National Labor Laws.
Keep the accounts payable list updated.

Specific Activities

Process financial information and maintain archives.
Issue checks or payment transfer batches, monitor and secure these.
Record payments in SAP system.
Upload payment files to the banking system for beneficiaries.
Send supporting documentation to the country office.
Confirm payment status electronically with the bank and inform the country office.
Perform supplier payment compensations in SAP.
Reconcile checks within SAP.
Notify project sub-management of advance disbursements for liquidation follow-up by technical teams.
Record invoices and taxes in SAP.
Process accounts and incoming payments according to financial policies and procedures.
Conduct daily financial transactions including verification, classification, and accounts payable data entry.
Assist with administration and custody of Plan Inc's accounting archives.
Process prepayments records.
Manage project payroll payments maintaining adherence to financial and labor regulations.
Prepare and enter accounting entries in SAP.
Upload payroll files.

Problem Solving

In the humanitarian project context, the Payment Assistant must proactively address operational challenges affecting transaction flow, such as system or bank overloads. They are responsible for organizing, prioritizing, and timely following up on payments and documentation to fulfill project and donor deadlines, applying practical measures to prevent delays, maintaining clear communication across involved departments, and ensuring continuity and traceability of financial processes under demanding humanitarian conditions.

Emergency Responsibility

Support accounting and financial management processes aligned with the Emergency Finance Protocol.

Safeguarding

Ensure full integration of Plan International's global policies related to child protection, youth safeguarding, gender equality, and inclusion within the area of responsibility. This includes making sure staff and associates understand their responsibilities under these policies and the Code of Conduct, and that concerns are reported and addressed following proper procedures.

Key Internal Relationships

Project Sub-management
Project Protection Specialist
Project Technical Team
Payment Center Coordinator
National Accountant at Country Office

Key External Relationships

Suppliers
Banks

Required Experience, Knowledge & Skills

Bachelor's degree in Accounting.
At least 2 years in related roles such as Accounting or Finance Assistants, preferably within humanitarian projects.
Proficiency in financial systems.
Experience with tax software.
Strong skills in Microsoft Office applications.
Basic knowledge of English.

Specific Competencies

Planning and organizational skills.
Analytical and synthesis ability.
Maintain confidentiality.
Speed and accuracy in financial and accounting calculations/analysis.
Flexibility.
Clear and effective communication.
Proactive approach.
Problem-solving capability.
Attention to detail.

Other Requirements

Empathy with gender equality values.
Social sensitivity.
Interest and commitment to working with children.

Leadership Behaviors

Promote correct application of the Operations Manual.
Champion Child Protection and Gender Equality policies.
Support Anti-fraud and Anti-corruption policies adherence.
Commit fully to zero tolerance towards child abuse and the Code of Conduct.

Work Environment and Conditions

Physical demands: minimal physical effort, focus on data entry, document review, and record-keeping.
Work environment: 100% office-based with negligible risk factors.

Child Contact Level

Low: minimal or infrequent interaction with children.

Location and Reporting

Based in Tegucigalpa, Honduras. Administrative role reporting to the General Accountant / Payment Center Coordinator.

Application Deadline

Applications close on July 21, 2026. Early application is recommended as assessments occur on a rolling basis and the posting may close early.

Values of Plan International

Committed to lasting changes improving the lives of children and youth, especially girls.
Acts with courage, responsiveness, determination, and innovation.
Maintains openness, accountability, inclusiveness, honesty, and transparency.
Works collaboratively within and outside the organization to achieve goals.
Respects diversity and promotes equality, empowering children and youth to transform their own lives.

Additional Information

Employment is subject to donor funding availability. Pre-employment checks will be conducted in line with the safeguarding policy standards to ensure the protection of children and young people. The organization practices equal opportunity and welcomes applications from all international community sectors.

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