Admissions and Recruitment Manager

Position Overview

The Admissions and Recruitment Manager oversees the operational aspects of the School of Pharmacy's admissions pipeline and leads its recruitment strategy execution. This full-time, year-round role demands onsite presence on designated days, offsite outreach activities, and responsiveness to seasonal workload fluctuations. The position involves working evenings, weekends, and traveling statewide as required.

As the primary liaison for prospective and current applicants, the Manager coordinates admissions workflows, manages communications, and represents the School at recruitment events. The role supports the cultivation of robust applicant pools and aids prospective students from initial inquiry through matriculation. Working closely under the Director for Recruitment and Admissions and in partnership with faculty, staff, pre-pharmacy advisors, and campus colleagues, the Manager helps advance the program’s strategic enrollment objectives.

Key Responsibilities

• Admissions Management (45%): Administer day-to-day admissions operations including applicant tracking, application coordination, file management, interview scheduling, decision workflow management, and applicant communications.
• Conduct evaluations of transcripts, review prerequisites, and manage course exception submissions to verify admission criteria compliance.
• Maintain accurate, up-to-date data in CRM systems and dashboards to monitor applicant progression and cycle metrics.
• Collaborate with the Admissions Committee and prepare applicant documents for faculty review.
• Advise prospective and current applicants on admissions requirements, prerequisite courses, and application competitiveness; provide constructive feedback for application improvements.
• Work jointly with Academic Affairs and the School of Pharmacy Dean’s Office.
• Recruitment Strategy and Outreach (45%): Execute recruitment initiatives aligned with enrollment goals under direction of the Director.
• Travel regularly within Kansas and neighboring states to attend recruitment events and outreach activities.
• Represent the School at middle schools, high schools, college fairs, transfer programs, conferences, and community events.
• Develop and maintain relationships with pre-pharmacy advisors, community partners, campus offices, and organizations to bolster recruitment pipelines.
• Plan and coordinate on-campus and virtual recruitment events such as preview days, information sessions, visit experiences, school tours, workshops, summer camps, and early engagement activities.
• Collaborate with Communications to create recruitment brochures, presentations, digital resources, and event materials.
• Support website content updates and CRM communication workflows.
• Collect and analyze recruitment data to evaluate initiative effectiveness and inform strategy adjustments.
• Other Duties (10%): Assist with school initiatives, special projects, and committee assignments as requested.
• Represent the School professionally in interactions with students, families, advisors, partner institutions, and external stakeholders.
• Support operational needs and school activities aligned with the mission and goals of the School of Pharmacy.

Qualifications

• Master’s degree or Bachelor’s degree with a minimum of two years relevant experience in higher education, student services, recruitment, marketing, or related field.
• Proven experience using CRM or database systems.
• Strong written communication skills.
• Experience in student advising, recruitment, admissions, or similar student-facing roles.
• At least one year of supervisory or team leadership experience.

• Preferred: Previous admissions or recruitment experience in higher education.
• Experience managing CRM-based recruitment communications.
• Background in pharmacy education, health professions, or STEM student recruitment.
• Demonstrated ability to analyze recruitment and admissions data for informed decision-making.

Application Instructions

Applicants must submit a cover letter addressing how they meet required and preferred qualifications, a resume/CV, and three professional references. Incomplete applications will not be reviewed.

Additional Details

• Salary starts at $65,000 per year, commensurate with experience.
• Application review begins August 18, 2026; applications considered if submitted by August 17, 2026.
• Anticipated start date is September 28, 2026.