Administrative Officer

About the Role

Manav Rachna International School in Ludhiana is seeking an Administrative Officer to ensure the efficient, secure, and smooth running of all non-academic functions of the school. This role involves managing transport, security, housekeeping, facilities maintenance, vendor relations, statutory compliance, event logistics, and administrative operations, while upholding discipline, safety, and cleanliness standards.

Key Responsibilities

• Manage school operations including learner arrival and departure, campus safety and discipline, and oversee non-academic departments.
• Supervise transport activities, monitor vendor and team performance, ensure transport safety compliance, and address parent concerns related to transportation.
• Ensure high hygiene and housekeeping standards, monitor cleaning staff and sanitation initiatives across campus.
• Conduct regular inspections to identify maintenance needs and coordinate with Estate In-charge for timely maintenance work.
• Oversee security operations including visitor management, access control, safety protocols, and emergency preparedness.
• Monitor staffing levels and deployment in transport, housekeeping, security, and horticulture teams to guarantee optimal workforce utilization.
• Manage vendor contracts, service quality, compliance, procurement requirements, and maintain vendor relationships.
• Liaise with government authorities to ensure statutory compliance, facilitate inspections, and secure approvals.
• Resolve parent complaints related to administration and transport ensuring professional and timely communication.
• Coordinate logistics, infrastructure, security, transport, and hospitality for school events.
• Authorize purchase requests and petty cash use within delegated limits, ensuring efficient, cost-effective resource use.
• Support media relations and communications to maintain and enhance the school's public image.
• Coordinate with the central office for procurement of books, uniforms, and essentials, working closely with approved vendors to ensure timely delivery.
• Handle administrative grievances, maintain records, implement policies, and perform additional assignments as delegated by the Principal or Management.

Required Competencies

• Leadership and effective team management capabilities.
• Expertise in administrative and operational planning.
• Strong discipline, integrity, and crisis management skills.
• Proficiency in vendor relations, contract management, and statutory compliance.
• Excellent communication, interpersonal, problem-solving, and decision-making skills.
• Ability to manage budgets and optimize resource use.
• Experience in event planning, logistics, and parent relationship management.
• Capacity to work efficiently under pressure with close attention to detail.

Qualifications & Experience

• A graduate degree in any discipline is required; postgraduate qualifications are preferred.
• Ex-servicemen from Army, Navy, or Air Force are favored candidates.
• Certifications in Administration, Safety, Security, or Facility Management are advantageous.
• A minimum of 12 to 15 years experience in administration, facility management, security, or operations is essential.
• Experience in schools, educational institutions, defense establishments, or large corporate environments is preferred.
• Proven track record of managing diverse support services is necessary.

About the Institution

Manav Rachna International Schools are leading educational institutions with presence in five cities across North India. They are part of Manav Rachna Educational Institutions, committed to empowering youth to pursue their aspirations with a research-oriented mindset, supported by modern infrastructure for enriched learning environments.