Administrative Assistant

About Moody's Corporation

At Moody's, our mission is to transform how risk is perceived globally by fostering an inclusive workplace that encourages innovation, open communication, and responsible AI advancements. As an industry leader in ratings and integrated risk assessment, we empower our clients with clarity and confidence amidst uncertainty.

Role Overview

We invite applications for the position of Administrative Assistant based in our Frankfurt office. The successful candidate will be a detail-oriented professional responsible for efficiently managing office operations, supporting senior management, and handling diverse administrative functions.

Key Responsibilities

• Provide comprehensive administrative assistance to senior management, focusing on calendar management, travel arrangements, and handling a variety of administrative tasks to alleviate managerial workload.
• Develop management-level PowerPoint presentations and prepare relevant data and documentation to aid review processes.
• Ensure timely and accurate preparation of Travel and Expense (T&E) reports for supported analysts, verifying adherence to company policies and maintaining thorough documentation.
• Serve as a liaison for the senior manager, optimizing their focus on strategic initiatives and company-wide priorities.
• Coordinate with internal departments such as Human Resources, Building Services, Technology, and Investor Services to address group needs effectively.
• Plan and execute department-wide events including group meetings, off-site activities, and receptions while adhering to budget constraints.
• Maintain a solid understanding of Moody’s business to deliver excellent customer service.

Candidate Profile

• Advanced proficiency with Microsoft Office applications.
• Exceptional organizational and time management skills capable of balancing competing priorities.
• Excellent written and verbal communication skills in English; proficiency in German is advantageous.
• Ability to independently draft correspondence, memos, and official documents for both internal and external stakeholders at varying levels.
• Strong teamwork orientation combined with sound judgement and decision-making capabilities.
• Capable of working autonomously with minimal supervision.
• Basic knowledge and enthusiasm towards artificial intelligence, including an eagerness to explore AI tools to enhance administrative workflows and uphold ethical AI awareness.
• Previous experience in a corporate administrative role is preferred.

Additional Information

The administrative team is vital to seamless office operations, supporting multiple departments to uphold productivity and organization. Joining this team means contributing to significant administrative efforts in our Frankfurt location.

Moody’s values diversity and is committed to equal employment opportunities regardless of race, gender, religion, nationality, disability, or other protected characteristics. Applicants may be required to disclose securities holdings as part of compliance with Moody’s trading policies, which could be a condition of employment.