Admin cum Accountant cum Receptionist

Company Overview

Iinfinitty Media and Technologies Pte Ltd is a Singapore-based innovator in technology sectors including Artificial Intelligence, Cybersecurity, Software Development, Blockchain, SaaS Platforms, Mobile Applications, Digital Media, Animation, and Game Development. We seek a proactive, organized, and detail-focused individual to support our expanding team.

Role Summary

The selected candidate will manage daily administrative tasks, basic accounting responsibilities, and front desk functions, requiring strong multitasking, organizational expertise, and professionalism in a dynamic environment.

Key Responsibilities

• Oversee daily office operations and administration.
• Schedule and coordinate meetings, appointments, and maintain company calendars.
• Prepare official documents including letters, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Manage procurement of office supplies and equipment.
• Communicate effectively with vendors, service providers, and government entities.
• Provide assistance with HR-related tasks such as maintaining employee records, managing leave, and onboarding paperwork.
• Arrange travel, accommodation, and logistics when necessary.
• Support coordination with external accounting firms to keep accurate financial records.
• Monitor and manage accounts receivable and payable.
• Process staff expense claims and reimbursements timely.
• Assist with financial reporting requirements including monthly and year-end reports in collaboration with auditors and tax consultants.
• Maintain petty cash funds and related documentation.
• Ensure compliance with statutory obligations such as GST, CPF, ACRA, and IRAS.
• Provide executive assistance to company Directors, managing calendars, meetings, and confidential correspondence.
• Document and follow up on meeting agendas, minutes, and action items.
• Prepare business proposals, investor presentations, grant applications, and corporate documents.
• Act as liaison to clients, investors, partners, government agencies, and other stakeholders on Directors' behalf.
• Coordinate events like exhibitions, conferences, and networking activities.
• Support cross-departmental project coordination to facilitate smooth business operations.
• Greet and assist visitors, clients, and business partners professionally.
• Manage inbound calls, emails, mail, courier services, and deliveries.
• Coordinate meeting room bookings and visitor refreshments.
• Provide general administrative and customer service support to employees and management.

Qualifications and Requirements

• Diploma or Degree in Business Administration, Accounting, Finance, or a related field.
• A minimum of 2 years’ relevant work experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using accounting software is preferred.
• Strong verbal and written communication skills in English.
• Outstanding organizational and time management capabilities.
• High professionalism, integrity, and meticulous attention to detail.
• Ability to prioritize and work independently in a fast-paced environment.

Preferred Skills

• Familiarity with Singapore’s accounting standards and regulatory requirements.
• Knowledge of ACRA, IRAS, CPF, and MOM processes.
• Experience supporting SMEs or technology sector organizations.
• Basic understanding of human resources administration.
• Event coordination and corporate meeting experience is an asset.

Personal Attributes

• Friendly yet professional demeanor.
• Excellent interpersonal and communication skills.
• Positive, eager to learn, and adaptable attitude.
• Highly dependable and organized.
• Strong problem-solving skills.
• Ability to handle confidential information discreetly.

What We Offer

• Opportunity to engage with a cutting-edge technology enterprise.
• Exposure to AI, software development, and other emerging technologies.
• Opportunities for career advancement and continuous learning.
• A collaborative workplace culture focused on support and growth.
• Career progression linked to performance.