Accounts Payable Officer

Overview

The Accounts Payable Officer will lead comprehensive Accounts Payable operations to ensure timely and precise processing of vendor, inter-company, and employee claims, adhering strictly to procurement, travel, and internal control regulations. This role demands maintaining cash flow discipline, verifying payment accuracy, and enforcing robust banking controls.

Key Responsibilities

• Manage payment cycles including GIRO, cheque, and telegraphic transfers while supporting treasury functions during the Treasurer's absence.
• Oversee proper expense recognition and evaluation per accounting standards, including month-end closing tasks such as accruals and foreign currency revaluation.
• Drive continuous improvements and automation efforts to enhance efficiency, compliance, and audit readiness within Accounts Payable.
• Handle regional inter-company billing, timely issuance of debit and credit notes, and reconciliations.
• Ensure GST compliance related to permits, submissions, bank deduction reconciliations, and coordination with tax advisors and regulators.
• Review and verify staff travel and expense claims for correct accounting codes and adherence to policy, addressing any discrepancies promptly.
• Validate purchase orders from various departments for accurate accounting and invoice matching.
• Post intercompany invoices lacking purchase orders following appropriate approval protocols.
• Execute bi-weekly and monthly payment runs for staff claims and vendor invoices respectively.
• Complete intercompany reconciliations within two working days and resolve discrepancies expediently.
• Prepare and distribute departmental expense reports to heads of departments.
• Respond professionally and promptly to vendor inquiries regarding invoice and payment issues.
• Generate debit and credit notes for expenses cross-charged to regional affiliates.
• Monitor daily cash positions and bank balances, assist with cash flow forecasting, and finalize month-end closing activities on schedule.
• Perform monthly balance sheet reconciliations for assigned accounts, support annual audits, and maintain documentation of AP processes compliant with J-SOX requirements.
• Implement organized document filing and retention practices, and assist in other finance-related duties as assigned.

Qualifications

• Diploma or equivalent qualification in Accountancy.
• Minimum 2 to 3 years of relevant experience managing full Accounts Payable operations and financial reporting within an MNC setting.
• Proficient in SAP and Concur; advanced Excel capabilities are highly preferred.
• Self-directed with strong analytical skills, attention to detail, and a collaborative mindset.
• Ability to build strong relationships with internal stakeholders and vendors, with adaptability to change.