Accounts Assistant

Job Location and Schedule

This position is based near London Heathrow, currently requiring attendance in the office two days per week, with potential changes. The work schedule is Monday through Friday.

Salary

The compensation offered is competitive.

Role Summary

The main function of the billing assistant is the timely and precise creation of Transport and Aviation invoices within the order to receipt process. This role is a critical component of the organization's cash collection system, ensuring customers receive accurate invoices along with essential supporting documents on a monthly basis.

Key Duties

• Address and resolve invoice-related queries.
• Generate invoices and credit notes for United Kingdom and Ireland.
• Develop monthly contract line items for UK and Ireland accounts.
• Distribute invoices to customers in these regions.
• Upload invoices onto relevant customer portals.
• Complete supplier setup documentation.
• Initiate new projects and contracts as required.
• Update payment terms accordingly.
• Maintain regular communication with operational account managers to follow up on purchase orders and outstanding invoices ensuring completion of billing each month.
• Support revenue accruals during billing periods.
• Assist with audit processes and inquiries.
• Coordinate with the credit control team.
• Perform additional tasks assigned by the Head of Billing or Director of Shared Services Finance.

Candidate Requirements

• Demonstrate flexibility and a proactive, positive attitude.
• Effectively manage challenges under strict deadlines.
• Exhibit strong verbal and written communication skills.
• Previous experience in a similar billing or accounts role is preferred.
• Excellent organizational capabilities, prioritization, and planning skills.
• Familiarity with Oracle Fusion or comparable accounting software.
• High attention to detail and strong numerical proficiency.
• Competent with Microsoft Office, particularly with intermediate Excel skills.

Health and Safety Obligations

• Adhere strictly to all company and group policies and procedures.
• Report any deficiencies in work systems or equipment that might compromise service delivery or pose safety/environmental risks.
• Properly utilize all work equipment and personal protective equipment according to training.
• Report concerns or training needs to the line manager or through the incident reporting system.

Employee Benefits

• Access to 24/7 UK-based general practitioner services for employees and immediate family members remotely.
• Mental health assistance and life event counseling support.
• Participation in fitness programs.
• Financial and legal advisory services.
• Cycle to work scheme availability.
• Utilization of an employee app providing perks such as discounts, gift cards, cashback offers, and exclusive deals.
• Resources covering family life, health, finances, and work-life balance.
• Urgent crisis support through online chat or telephone.

Company Overview

ABM is a leading global provider of integrated facility, engineering, and infrastructure solutions, employing over 100,000 team members to enhance spaces by improving cleanliness, safety, and efficiency. Serving sectors such as commercial real estate, aviation, mission-critical operations, manufacturing, and distribution, ABM generates over $8 billion in annual revenue and works with a prestigious client base. The company focuses on innovation and sustainability to help clients succeed and aims to build smarter, more connected environments for a healthier world.

Diversity and Inclusion

ABM is dedicated to fostering an inclusive workplace that values diversity regardless of age, disability, gender reassignment, sex, marital status, pregnancy or maternity, race, religion, or belief. The company supports armed forces personnel and is recognized as a member of the Armed Forces Covenant Employer Recognition Scheme.