Talent Acquisition Coordinator

About the Opportunity

AllSTEM Connections is recruiting for a distinguished client, a leader in digital product innovation, for the role of Talent Acquisition Coordinator. This position offers a hybrid working arrangement based in New York, providing a collaborative environment focused on advancing design systems and user experience.

Job Summary

The Talent Acquisition Coordinator will play a crucial role in a dynamic recruitment team, facilitating smooth hiring processes, fostering strong partnerships with recruiters and hiring managers, and ensuring high-quality candidate experiences.

Responsibilities

• Schedule and manage both virtual and in-person interviews coordinating with candidates, recruiters, hiring managers, and stakeholders.
• Ensure a positive experience for candidates through prompt communication and efficient support during scheduling.
• Monitor employee referral initiatives and manage processing of associated referral payments.
• Prepare job offers, employment contracts, and initiate background verification procedures.
• Oversee onboarding activities to guarantee new hires complete necessary requirements.
• Collaborate closely with recruitment teams throughout the hiring lifecycle.
• Create reports, recruitment metrics, and fulfill ad hoc data requests.
• Maintain accuracy of recruitment and HR system data, specifically utilizing Workday and related platforms.
• Identify opportunities for process automation and improvements within HR systems.
• Maintain and update recruitment-related documents, templates, and operational materials.
• Support onboarding of vendors and manage processing of recruitment-related invoices.
• Handle recruitment ticketing requests and ensure compliance with service level agreements.
• Review recruiting activities performed by external partners to uphold quality and consistency.
• Conduct audits on recruitment processes, flag risks or deficiencies, and propose enhancements for continuous improvement.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Management, Social Work, or a related discipline.
• Preferred coursework or training in project management, client services, organizational development, or human resources.
• One to three years of experience in talent acquisition coordination, recruitment, HR, or administrative roles.
• Proficiency with Workday and experience using automated recruitment platforms.
• Excellent written and verbal communication skills, complemented by a customer service orientation.
• Strong interpersonal skills facilitating collaboration across organization levels.
• Familiarity with Microsoft Office, Google Workspace, Canva, and applicant tracking systems.
• Ability to manage multiple priorities with high attention to detail and accuracy.
• Knowledge of ServiceNow is advantageous.
• Strong analytical, organizational, and problem-solving skills.
• Experience in data handling, reporting, and maintaining documentation related to recruitment processes.

Additional Information

• Compensation: $29 per hour on a W2 contract basis.
• Contract duration until January 30, 2027.
• Work schedule: Hybrid with three days onsite at New York City office and two days remote.
• Location: New York, NY 10036, USA.