Senior Executive Assistant to CEO

Overview

We are looking for an experienced and highly discreet Senior Executive Assistant to provide extensive support to the CEO, catering to both professional and personal duties. The role demands a proactive individual who excels in a fast-moving environment, anticipating requirements ahead of time and managing complex tasks with utmost confidentiality, maturity, and professionalism. The individual will act as a strategic partner to the CEO, facilitating smooth executive operations, communications, scheduling, travel coordination, and personal lifestyle management.

Key Duties and Responsibilities

• Oversee the CEO's demanding calendar by prioritizing and scheduling meetings involving internal teams and key external stakeholders.
• Filter communications and meeting requests, ensuring executive priorities are maintained effectively.
• Generate reports, presentations, meeting briefs, agendas, and track follow-up activities.
• Collaborate with various departments such as marketing, development, finance, and operations for alignment and implementation.
• Attend meetings as needed, monitor action items, and ensure deadlines are met.
• Handle sensitive business information with discretion and professionalism.
• Support the CEO in supervising important company initiatives and strategic projects.
• Engage with department leaders to guarantee timely progress and accountability.
• Assist in crafting partnership proposals and managing executive-level communications.
• Enhance the CEO’s productivity by optimizing weekly planning and workflow.
• Function as a communication bridge between the CEO and senior leadership.
• Manage the CEO’s personal commitments, appointments, and calendar.
• Coordinate family-related schedules, including school activities and events.
• Organize comprehensive travel plans covering flights, hotels, itineraries, and visas for both business and personal travel.
• Supervise household logistics, including staff, vendor relationships, and maintenance services.
• Assist with planning family events, holidays, and special occasions to ensure smooth execution.
• Manage dining reservations, accommodation bookings, and exclusive experience arrangements.
• Arrange VIP guest visits, events, and hospitality needs.
• Source and oversee vendors, services, and unique requests related to both business and personal matters.
• Handle gift procurement, personal errands, and coordination of a luxury lifestyle.
• Compose and manage official emails, messages, and correspondence on the CEO’s behalf.
• Interact professionally with VIPs, government bodies, partners, and senior stakeholders.
• Represent the CEO in professional settings when necessary.

Required Experience and Qualifications

• Between 7 and 12+ years working in senior roles such as Executive Assistant, Personal Assistant, Chief of Staff, or related.
• Demonstrated experience supporting C-suite executives, company founders, or ultra-high-net-worth individuals.
• Background in real estate, investment, hospitality, or corporate sectors preferred.

Essential Skills

• Outstanding organization and time management capabilities.
• Strong written and verbal communication skills.
• High emotional intelligence and adept interpersonal skills.
• Ability to multitask and perform efficiently under pressure.
• Problem-solving aptitude with proactive anticipation of executive needs.
• Fluency in both English and Arabic languages.