Receptionist / Front Office Executive

Role Overview

This position involves managing front desk activities with customer interaction, administrative support, and internal coordination to ensure smooth daily office operations.

Main Duties

• Welcome and professionally attend to clients, guests, and walk-in visitors.
• Handle incoming telephone calls by screening, answering, and routing messages appropriately.
• Maintain visitor records, issue necessary passes, and observe security protocols.
• Keep the reception area tidy, well-organized, and presentable at all times.

Administrative Responsibilities

• Manage the receipt and dispatch of couriers, parcels, and correspondence.
• Track office supplies and stationery inventory, placing orders when stock is low.
• Organize meeting room bookings, maintain calendars, and support event arrangements.
• Carry out general clerical activities such as filing documents, photocopying, and entering data.

Coordination Tasks

• Communicate and coordinate with vendors, facility staff, and internal departments to ensure efficient operations.
• Support HR and Administrative teams with onboarding procedures and scheduling.