Program Coordinator

About COLIBRIX ONE

COLIBRIX ONE is an innovative fintech company specializing in AI-driven payment technologies tailored for Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks throughout the EU and UK. Operating as a fully licensed EMI (FCA reference number 927920) and a Principal Member of Mastercard, the company delivers comprehensive financial services including global card processing, digital wallet infrastructure, cross-border merchant accounts, alternative payment methods, and corporate accounts for legal entities.

Role Overview

As a Program Coordinator, you will play a key role in supporting multifaceted projects by accurately managing project data, tracking milestones and dependencies, and ensuring seamless communication across departments. Your responsibilities will include orchestrating key meetings, maintaining detailed documentation of decisions and follow-ups, preparing status updates, and proactively identifying and communicating risks that may impact delivery schedules or quality.

Key Responsibilities

• Gather and consolidate information regarding progress on tasks and initiatives regularly.
• Ensure status updates are accurate, complete, and consistent.
• Maintain and update JIRA configurations, tasks, timelines, ownership, and dependencies.
• Keep all important program and project documentation current in Confluence.
• Detect deviations from planned schedules and initiate corrective measures.
• Send reminders to responsible personnel about critical deadlines and outstanding commitments.
• Plan and lead various working sessions including status meetings, synchronization on dependencies, and release readiness reviews.
• Record decisions made, keep action item logs, and monitor their completion.
• Compile and present regular status reports to program stakeholders and management.
• Visualize essential metrics, risk factors, progress indicators, and delivery patterns.
• Engage in planning and coordination of major product releases.
• Maintain a comprehensive dependency map involving teams, systems, and workflows.
• Monitor release preparedness, emphasizing critical cross-team and technical dependencies.
• Recognize and escalate risks that could endanger release timelines, scope, or quality.

Qualifications and Experience

• A minimum of two years in Program Coordination, Program Support, PMO, Delivery Coordination, or a comparable capacity.
• Hands-on expertise with JIRA and Confluence platforms.
• Outstanding organizational ability capable of juggling multiple workstreams, deadlines, and stakeholder demands.
• Experience in gathering, validating, and consolidating project or program statuses methodically.
• Keen eye for detecting inconsistencies, gaps in information, delays, and potential risks in delivery.
• Proven track record in convening and facilitating meetings across diverse teams.
• Strong documentation skills involving recording decisions, tracking action items, recognizing risks, understanding dependencies, and clarifying agreements.
• Competence in producing well-structured management reports and executive-level presentations.
• Proactive communicator with confidence to follow up diligently with accountable stakeholders.
• Adaptability to work effectively within a dynamic, fast-evolving environment.

What COLIBRIX ONE Offers

• The chance to contribute to pioneering fintech solutions within a rapidly expanding organization.
• An open, collaborative team culture that welcomes your expertise and innovative ideas.
• Ongoing opportunities for professional development and skill enhancement to foster career growth.
• A competitive salary accompanied by a comprehensive benefits package.
• Employment under the relevant legal entity aligned with the role and the location.