Production Administrative Assistant

About the Role

This position provides key support to the Production Manager overseeing production activities for women's and men's lines at factories located in Turkey and China. The role ensures smooth operations and supply chain coordination across all production stages.

Responsibilities

• Create and send purchase orders (POs) as required.
• Manage issuance of product barcodes to ensure accurate tracking.
• Review and approve invoices and packing documentation.
• Authorize and maintain all care label details in collaboration with factory partners.
• Keep the Airtable database updated with current production and sample information.
• Organize and track all product samples, serving as liaison between social and wholesale teams for sampling requirements.
• Communicate with third-party vendors to manage agreements and procurement.
• Source branding materials necessary for production and packaging.
• Follow up and coordinate with factories to ensure timely deliveries.
• Collaborate with the warehouse team to set timelines for wholesale orders' picking and packing.
• Work closely with Wholesale and Merchandising teams to guarantee goods reach wholesale customers in full and on schedule.
• Assist the wider team with other assigned tasks and general office management duties, including keeping the workspace organized.

Candidate Requirements

• Strong commercial insight into retail, including brand positioning and sales potential.
• Proficient in Excel for data management and reporting.
• Adaptable and flexible, with excellent communication skills able to engage multiple departments effectively.
• High accuracy and attention to detail to minimize errors.
• Calm and organized under pressure, managing several projects simultaneously and meeting tight deadlines.
• Strong administrative and organizational skills with a logical approach to problem-solving.
• Basic understanding of budget management and an eagerness to increase knowledge in this area.

Employee Benefits

• Enjoy a 50% discount on employee purchases.
• Receive 24 days of annual leave plus bank holidays.
• Benefit from a paid day off on your birthday each year.
• Provided a paid moving day annually.
• After a six-month probation, you may work from home one day a week under hybrid arrangements.
• Participation in the company's pension scheme.
• Eligibility for a bonus scheme based on performance.
• Access to an Employee Assistance Program supporting you and your family.
• Earn a £500 bonus for successful employee referrals.
• Discounts at local businesses including cafés, fitness centers, and beauty salons.
• Work from a conveniently located North-West London office with excellent transport connections.
• Casual dress code policy encouraging personal style.
• Enjoy fully stocked kitchens and refrigerators for snacks and meals.
• Opportunity to take part in regular office social events such as payday gatherings.