PMO Trainee

Role Overview

Join SMART Technology Solutions as a PMO Trainee, where you will be involved in supporting various project management activities critical to ensuring effective project execution and governance. This role is based in Jiddah, Makkah, Saudi Arabia and requires working onsite.

Key Responsibilities

• Assist in drafting and reviewing essential project documents including charters, plans, schedules, and baselines.
• Monitor and track the progress of projects against milestones, deadlines, and completion targets.
• Maintain and update project documentation, risk assessments, issue logs, and change management requests.
• Support the observation of project key performance indicators such as costs, working hours, and resource allocation.
• Analyze actual project outcomes compared to approved plans to identify variances.
• Compile project status updates, dashboards, and presentations for management review.
• Manage filing systems including project approvals, templates, and knowledge repositories.
• Coordinate follow-ups with project leads and team members concerning outstanding tasks.
• Provide assistance in organizing project meetings by preparing agendas, taking minutes, and tracking assigned action points.
• Ensure adherence to PMO established procedures, templates, and policy frameworks.
• Support evaluation of new project proposals by gathering necessary documentation and information.
• Contribute to enhancing and automating PMO reporting processes and workflows.

Requirements

• Recent graduate or final-year student pursuing a degree in Business Administration, Project Management, Management Information Systems, Engineering, or related disciplines.
• Foundational knowledge of project management fundamentals and lifecycle phases.
• Proficiency in Microsoft Excel and PowerPoint to organize data and prepare reports.
• Strong attention to detail with effective document control capabilities.
• Clear communication skills and ability to follow up across multiple teams.
• Capability to collaborate across departments and handle multiple responsibilities concurrently.
• Fluency in both Arabic and English languages.
• Demonstrated interest in project governance, metrics tracking, and process improvements.
• Motivated to learn project management software and reporting tools.

Preferred Skills and Qualifications

• Familiarity with project management platforms such as Microsoft Project, Jira, Monday.com, or ClickUp.
• Basic exposure to Power BI or creating visual dashboards.
• Understanding of KPIs, risk analysis, project charters, and handling change requests.
• Completed project management related coursework or internship experience.
• Knowledge of common project methodologies including Agile, Waterfall, or hybrid approaches.

Employee Benefits

• An encouraging environment focused on career growth, where many leaders began in junior roles.
• Regular, ongoing feedback supporting immediate coaching and development.
• A collaborative and supportive workplace culture emphasizing shared learning and team engagement.
• Facilities accommodate diverse work preferences, including social areas and quiet zones for focused tasks.