Personal Secretary

Job Overview

Monash Aircon Private Limited is looking for an exceptionally organized and discreet Personal Secretary to offer thorough administrative and personal assistance. The selected candidate will be responsible for managing schedules, coordinating appointments, handling communications, maintaining archives, and ensuring daily operations run efficiently while safeguarding confidentiality.

Main Duties

• Efficiently manage the employer's calendar, appointments, and meetings.
• Screen and reply to emails, phone calls, and various correspondence.
• Arrange travel plans including flights, lodging, and itineraries.
• Prepare reports, presentations, meeting agendas, and necessary documents.
• Record meeting minutes and ensure follow-up on action points.
• Maintain confidential files, records, and documentation securely.
• Coordinate interactions with clients, vendors, and internal teams.
• Handle office administration tasks such as filing and document management.
• Track important deadlines and provide reminders to the employer.
• Assist with personal errands and special assignments when required.
• Manage expense tracking and maintain fundamental financial records.
• Facilitate effective communication between the employer and various stakeholders.

Qualifications and Skills

• A bachelor's degree or an equivalent qualification is preferred.
• Prior experience as a Personal Secretary, Executive Assistant, or Administrative Assistant is essential.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace tools.
• Excellent verbal and written communication abilities.
• Strong organizational skills and efficient time management.
• Capable of upholding confidentiality and professionalism at all times.
• Exceptional multitasking capability along with problem-solving skills.

Preferred Attributes

• Ability to work with minimal supervision independently.
• Professional demeanor and appearance.
• Strong skills in decision-making and prioritization.
• Customer service-oriented mindset.
• Ability to handle pressure and meet tight deadlines.

Working Conditions

• Full-time employment, primarily office-based or possibly hybrid, dependent on the company’s policy.
• Occasional overtime or travel might be necessary.
• Flexible working hours to accommodate the employer’s schedule.

This position suits a proactive, detail-driven, reliable individual who can juggle multiple responsibilities while delivering high-level administrative support.